Donor Stewardship & Events Coordinator

utaustin; Utah; On-site; USD 42,000 - 66,000; Full time

Job summary

Cockrell School of Engineering is seeking a Stewardship Associate to support donor stewardship activities and plan stewardship events for the Dean's development team. Regular responsibilities include coordinating events, managing guest lists, and ensuring a professional donor experience.

The role requires a Bachelor's degree and experience in administration or event planning, with flexibility for evenings and weekends as needed. Proficiency in MS Office and Adobe Creative Suite is preferred.

Qualifications

• Bachelor's degree and one year of experience in administration, development, or related fields.
• Experience planning, coordinating, and executing events.
• Experience with fundraising programs or complex administrative tasks.
• Ability to handle confidential information.
• Strong computer skills (MS Office, Adobe Creative Suite).

Responsibilities

• Coordinate logistics for donor stewardship and recognition events.
• Maintain event budgets and process related payment documents, vendor invoices, and Procard/Citibank transactions; ensure all events are properly documented and approved.
• Manage guest lists, seating arrangements, and attendee tracking; update CRM with donor/guest information.
• Coordinate with campus partners, vendors, and University offices for event space, AV, security, parking, and other needs.
• Assist with planning and execution of signature stewardship events and donor society celebrations.
• Provide on-site event support including setup, registration, and breakdown; support evenings and weekends as needed.
• Serve as primary contact for vendors and campus partners on stewardship events.

Skills

Event planning

Coordination

Administrative functions

Confidential information handling

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Creative Suite

Job description

Cockrell School of Engineering is seeking a Stewardship Associate to support donor stewardship activities and plan stewardship events for the Dean's development team. Regular responsibilities include coordinating events, managing guest lists, and ensuring a professional donor experience.

The role requires a Bachelor's degree and experience in administration or event planning, with flexibility for evenings and weekends as needed. Proficiency in MS Office and Adobe Creative Suite is preferred.