Admissions and Records Officer (CS27-042)

Southern Illinois University Edwardsville

Edwardsville (IL)

On-site

USD 40,000 - 42,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

University tuition waivers

Paid vacation and sick leave

Job summary

Southern Illinois University Edwardsville (SIUE) is seeking an Admissions and Records Officer to evaluate credentials, analyze records, and guide undergraduate admissions. You will train staff, interpret policies, and advise applicants on academic requirements across the enrollment process.

The role supports prospective students and collaborates with admissions leadership to ensure timely, accurate admission decisions in a dynamic university environment.

Qualifications

High school diploma or equivalent required.
Three years (36 months) of coursework or relevant work experience can be substituted as described.
Experience in administrative support, admissions, enrollment, or records management is beneficial.

Responsibilities

Evaluate undergraduate applicants' credentials to determine admission eligibility.
Prepare and analyze student records; advise applicants on academic requirements.
Train staff and interpret admissions policies; assist with policy development and procedural manuals.
Participate in prospective/new student activities and assist in formulating departmental procedures.
Understand university admission policies to ensure accurate admission decisions.

Skills

Interpersonal skills

Admissions knowledge

Oral & written communication

Reading comprehension

Written composition

Data entry

Analytical reasoning

Mathematical computation

Admission policies

Research ability

Attention to detail

Banner system

Work under pressure

Multitasking

Education

High school diploma or equivalent

3 years of related coursework or work experience

Tools

Banner

Job description

Admissions and Records Officer (CS27-042)

Salary: $40,000.00 - $42,000.00 Annually

Location: Edwardsville, IL

Job Type: Full Time

Job Number: 01458

Organization: Admissions

Opening Date: 08/29/2026

Closing Date: 9/13/2026 11:59 PM Central

FLSA: Determined by Position

Description

Admissions and Records Officer (CS27-042)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer (CS27-042) . As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

The primary purpose of this position is to evaluate credentials to determine eligibility for admission for all undergraduate applicants to the University; prepare and analyze records, and serve as a professional specialist in Admissions/Records activities.
This position trains staff in assigned duties, serves as a specialist with the Admissions/Records functions; interprets admission policies and procedures; counsels and advises applicants on University academic requirements; cooperates with the Director of Undergraduate Admissions/Associate Director of Undergraduate Admissions/Admissions/Records Coordinator pertaining to admissions and records policies and procedures.
This position actively participates in prospective/new student activities across campus; composes written materials related to assigned duties by participating in the formulation of departmental procedures, manuals, etc. to aid in the admission process.
In order for this objective to be accomplished, this position must have a complete understanding of University admission policies and guidelines or order to make the appropriate admission decision.
This position is critical to the success of the University, to ensure that the Admissions Office meets its goals; and the timeliness of the enrollment process.

FLSA: Non-Exempt

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
60 semester hours or an Associates Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three (3) years (36 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Knowledge, Skills and Abilities

Interpersonal skills. Basic knowledge of collegiate admissions, records analysis or records management. Oral and written communication skills, reading comprehensive skills, written composition skills. Basic computer/data entry skills, analytical and reasoning ability, mathematical computation ability. Must have extensive knowledge and understanding of the university admission policies and procedures, ability to research and analyze information. Strong attention to detail, proficient with Banner or related student information systems. Ability to work accurately under extreme pressure and meet deadlines. Capable of multitasking.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement : Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number:2756 SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:

Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.
International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Securitys E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veterans status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including: