Donor Relations & Events Coordinator

The Huntington Library; San Marino (CA); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Medical dental vision

403(b) retirement plan with employer-m

Paid time off

Staff discounts

Free museum admissions

Guest passes for Grounds

Job summary

The Huntington Library is seeking an Advancement Coordinator to provide comprehensive administrative and logistical support to the Director and Associate Director of the Society of Fellows. The role focuses on cultivating and soliciting donors for the annual fund and coordinating supporter events.

You will work closely with leadership and a dynamic advancement team to steward donors, manage records in Raiser's Edge NXT and Salesforce, and produce timely communications and gift acknowledgments.

Qualifications

• Bachelor’s degree or 2–4 years nonprofit experience; degree is a plus
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and InDesign
• Proficiency with donor databases including Raiser’s Edge NXT and Salesforce
• Outstanding writing and proofreading skills, with ability to organize complex information succinctly
• Excellent project management skills with ability to meet deadlines in a fast-paced setting
• Experience with Mailchimp or similar email platforms is a plus
• Experience at a cultural or academic institution is preferred
• A valid driver’s license is required

Responsibilities

• Provide detailed administrative support to the Director and Associate Director including donor file maintenance and event communications
• Support Society of Fellows events with scheduling guest communications and logistics
• Draft, edit and distribute correspondence invoices gift acknowledgements donor lists and calendars
• Proofread and assist with weekly newsletters and event communications in Mailchimp
• Coordinate annual donor renewal cycles and manage installment payment plans
• Manage donor information across Raiser's Edge NXT Salesforce Mailchimp and Ticketure
• Serve as concierge for Society of Fellows members and prospects handling renewals giving asks and ticket requests
• Handle special projects as assigned by the Director of the Society of Fellows
• Share departmental duties and may work evenings or weekends as needed

Skills

Nonprofit experience

Independent work

English proficiency

Project management

Written communication

Attention to detail

Mailchimp familiarity

Cultural or academic setting

Valid driver’s license

Education

Bachelor’s degree

Tools

Microsoft Office

InDesign

Raiser’s Edge NXT

Salesforce

Mailchimp

Job description

The Huntington Library is seeking an Advancement Coordinator to provide comprehensive administrative and logistical support to the Director and Associate Director of the Society of Fellows. The role focuses on cultivating and soliciting donors for the annual fund and coordinating supporter events.

You will work closely with leadership and a dynamic advancement team to steward donors, manage records in Raiser's Edge NXT and Salesforce, and produce timely communications and gift acknowledgments.