Donor Relations Admin & Events Coordinator

Penn State University; University Park (TX); On-site; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in University Park, PA, seeks an Administrative Assistant to support the Office of Donor Relations & Special Events within the Division of Development and Alumni Relations. The role handles calendars, meetings, travel and office operations while coordinating with central development offices to ensure smooth day-to-day operations.

The successful candidate will have 2+ years of relevant experience, proficiency in Office 365, Excel, and SAP Concur, and strong communication

Qualifications

• GED or HS with 2+ years of relevant experience
• Proficiency in Office 365, Excel, SAP Concur, and Zoom; knowledge of Ellucian Advance, Salesforce, Cvent, Workday, and/or Workfront helpful
• Strong scheduling and calendar management experience for a director-level executive
• Attention to detail and strong organizational skills
• Excellent interpersonal and communication abilities

Responsibilities

• Provide administrative support to the Director of Donor Relations & Special Events, including arranging meetings and coordinating calendars
• Monitor budget expenditures and coordinate with Finance, maintain monthly budget tracking
• Handle office management tasks (screen calls, order supplies, request facilities actions)
• Support events and stewardship teams (registration backup, on-site support, mailings)
• Communicate Penn State’s needs and values clearly and professionally
• Maintain department calendar and greet visitors
• Provide general office support and assist with onboarding and special projects

Skills

Office 365

Excel

SAP Concur

Zoom

Ellucian Advance

Salesforce

Cvent

Workday

Workfront

Calendar management

Communication skills

Interpersonal skills

Education

GED/HS

Tools

Office software

Job description

Penn State University in University Park, PA, seeks an Administrative Assistant to support the Office of Donor Relations & Special Events within the Division of Development and Alumni Relations. The role handles calendars, meetings, travel and office operations while coordinating with central development offices to ensure smooth day-to-day operations.

The successful candidate will have 2+ years of relevant experience, proficiency in Office 365, Excel, and SAP Concur, and strong communication