Senior Administrative Assistant - Donor Relations & Events

The Pennsylvania State University; Hershey (PA); On-site; USD 40,608 - 64,668; Full time

Job summary

The Pennsylvania State University is seeking an Administrative Assistant to support Four Diamonds, a fund dedicated to conquering childhood cancer. You will provide comprehensive administrative support to the executive team, donors, volunteers, and advisory board members from their Hershey, PA campus.

Responsibilities include calendar management, travel arrangements, budget maintenance, and coordinating meetings and events for donors and the Advisory Board.

Qualifications

• Experience supporting senior-level executives in fast-paced environments.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Professionalism, good judgment, and exemplary writing and communication skills.
• Experience with Raiser's Edge or Salesforce; proficient in Microsoft 365.

Responsibilities

• Provide executive-level administrative support—calendar management, travel arrangements, expense reconciliation, budget maintenance, and office supply coordination.
• Draft, edit, proofread, and distribute correspondence; manage email and letters; prepare presentations, reports, and talking points.
• Coordinate Advisory Board meetings; prepare agendas, materials, minutes, and communications for the Executive Director.
• Coordinate meetings, events, and official functions for donors, the Four Diamonds team, and the Advisory Board.
• Assist donor management activities including data entry, mail merges, and drafting stewardship materials.
• Maintain data and reporting databases; enter solicitation guidelines; research donors and prospects.

Skills

Executive support

Calendar management

Budget management

Event coordination

Communication

CRM databases

Education

Associate degree

GED/High School diploma

Tools

Raiser's Edge

Salesforce

Microsoft 365

Job description

The Pennsylvania State University is seeking an Administrative Assistant to support Four Diamonds, a fund dedicated to conquering childhood cancer. You will provide comprehensive administrative support to the executive team, donors, volunteers, and advisory board members from their Hershey, PA campus.

Responsibilities include calendar management, travel arrangements, budget maintenance, and coordinating meetings and events for donors and the Advisory Board.