Donor Relations & Acknowledgment Clerk I

St. Labre Indian School; Ashland (MT); On-site; USD 28,000 - 36,000; Full time

Job summary

St. Labre Indian Catholic School seeks a Special Acknowledging Clerk I to compose donor letters and manage correspondence in the Development department. The role supports donor relations by preparing donations for scanning, resolving donor questions, and generating standard forms and letters.

The position requires attention to detail, basic computer proficiency with Word, Excel, email, and database tools, and a willingness to work overtime as needed. Reports to the Donor Relations Manager.

Qualifications

• High school diploma or GED required; related experience preferred or a combination of education and experience.

Responsibilities

• Reads and sorts incoming correspondence.
• Prepares donations for scanning and deposit.
• Researches donor questions/problems, routes issues to appropriate personnel and follows up.
• Provides acknowledgement for non-monetary donations.
• Provides written responses to donor questions/comments.
• Processes transactions requiring special handling or posting.
• Prepares correspondence using database and word processing software.
• Creates common form letters and paragraphs for the Specials area.
• Uses e‑mail to correspond with donors, companies, and staff.
• Prepares documents/labels for donor fulfillment requests.
• Maintains donor files and records for audit purposes.
• Trains as back‑up to the Special Acknowledging Clerk II duties.
• Answers donor phone calls.

Education

High school diploma or GED

Tools

Portfolio Database

Word

Excel

E‑mail

Google Chrome

Internet Explorer

Job description

St. Labre Indian Catholic School seeks a Special Acknowledging Clerk I to compose donor letters and manage correspondence in the Development department. The role supports donor relations by preparing donations for scanning, resolving donor questions, and generating standard forms and letters.

The position requires attention to detail, basic computer proficiency with Word, Excel, email, and database tools, and a willingness to work overtime as needed. Reports to the Donor Relations Manager.