Donor Relations Clerk I

St. Labre Indian School; Ashland (MT); On-site; USD 25,000 - 32,000; Full time

Job summary

St. Labre Indian School in Ashland, Montana, seeks a Donor Relations Clerk I to support the Development department. You will open mail, process donations, enter data into the donor database, and help maintain accurate records.

This is a nonexempt, fulltime role with a 12-month term, offering a starting hourly range of $12.00 to $15.61, depending on experience. Responsibilities include cash handling, posting donations, communicating with donors, and assisting other development areas as needed.

Qualifications

• High school diploma or GED required; 1–6 months related experience and/or training preferred.
• Ability to operate 10-key adding machine and perform basic math.
• Must have good verbal and written communications skills.
• Proficient with FoxPro, Excel, Word; email and web browsers.
• Willing to work overtime, holidays and weekends.
• Must respect Catholic mission and Native American culture.

Responsibilities

• Open and process mail; prepare bundles for routing.
• Count and balance cash; post donations to donor database.
• Enter data accurately; ensure database up to date.
• Operate Check 21 scanners and upload postings.
• Process credit card transactions and balance reports.
• Communicate with donors and other departments.
• Assist other Development areas when needed.

Skills

FoxPro Database

Excel

Word

E-mail

Internet Explorer

Windows Explorer

10-key adding machine

Basic math

Communication skills

Teamwork

Overtime

Education

High school diploma or GED

Job description

Donor Relations Clerk I

Job Title: Donor Relations Clerk I
Department: Development
Reports To: Donor Relations Manager
FLSA Status: Nonexempt – 12 month position
Salary Grade: 3B ($12.00- $13.81-$15.61)/hr.
Approved Date: 07-01-2023

SUMMARY

Opens and counts incoming donations and maintains donor database by entering and editing data using the computer by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

*Indicates the non-essential duties and responsibilities.

Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

Opening

1. Sorts mail when it arrives from the post office.
2. Opens mail using the Opex Rapid Extractor machine or the automatic letter opener.
3. Prepares bundles and routes them to the proper processing avenue.

Donation Processing

1. Counts and balances cash.
2. Posts donations into the donor database.
3. Enters alphanumeric data into the database and corrects any data entry errors.
4. Compiles, sorts and verifies accuracy of data to be entered.
5. Keeps the database updated with the latest donor information.
6. Operates Check 21 Scanners and uploads files for posting into the donor database.
7. Processes credit card transactions.
8. Reviews error reports and balances transactions.
9. Prepares cash and checks for bank deposits.
10. Communicates with donors, co-workers and other departments.
11. Takes deposits to the bank.
12. Answers donor phone calls.
13. * Assists other Development department areas when needed.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required; one to six months related experience and/or training preferred

KNOWLEDGE, SKILLS AND ABILITIES

1. Knowledge of, or the ability to learn the following computer programs:
   FoxPro Database
   Excel
   Word
   E-mail
   Internet Explorer
   Windows Explorer
2. Operate a 10-key adding machine.
3. Ability to perform basic mathematical operations.
4. Must have problem solving and reasoning skills.
5. Must have good communications skills, both verbal and written.
6. Must be able to work effectively with different types of people and personalities.
7. Ability to effectively present information in one-on-one situations and with other employees.
8. Willingness to work overtime, if needed, holidays and weekends.
9. Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.
10. Commitment to the mission of the Roman Catholic Church in Native American education.
11. Sensitivity to, and appreciation of Native American people and their cultures.
12. Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for most of an 8 hour day in front of a computer screen and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.