Donor Records & Stewardship Specialist

ProHealth Care; Waukesha (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

ProHealth Care Foundation is seeking a donor stewardship professional to maintain accurate gift records, process contributions, and support fundraising initiatives. You will safeguard donor information, prepare reports, and help coordinate tributes and recognition programs.

Responsibilities include gift entry, reconciliation, donor communications, and collaboration with payroll for deductions, with opportunities to assist at fundraising events and direct mail campaigns.

Qualifications

• Associate's degree or higher required.
• At least 1 year of related experience preferred.
• Experience in Raiser's Edge database preferred.

Responsibilities

• Ensure accurate, timely entry and acknowledgement of gifts including estate gifts, IRA distributions, multi-year pledges, stock transfers, tributes and in-kind gifts.
• Reconcile gifts, prepare month-end reports, and ensure alignment with audit guidelines and cash handling procedures.
• Maintain donor files and update records, merge duplicates, and add strategic constituent codes.
• Coordinate deceased donor record updates and communicate with Foundation staff for stewardship.
• Collaborate with payroll to coordinate employee payroll deductions and gift recording.
• Assist with donor communications, tribute programs, and event support including planning and promotion.

Skills

Problem solving

Attention to detail

Analytical skills

Independent work

Collaboration

Education

Associate's degree or higher

Tools

Raiser's Edge

Job description

ProHealth Care Foundation is seeking a donor stewardship professional to maintain accurate gift records, process contributions, and support fundraising initiatives. You will safeguard donor information, prepare reports, and help coordinate tributes and recognition programs.

Responsibilities include gift entry, reconciliation, donor communications, and collaboration with payroll for deductions, with opportunities to assist at fundraising events and direct mail campaigns.