Donor Experience Coordinator

UNC Health Care; Hendersonville (NC); On-site; USD 42,000 - 62,000; Part time

Job summary

Pardee UNC Health Care is seeking a Donor Experience Coordinator to plan and execute fundraising events, coordinate volunteers, and support employee engagement activities. The role focuses on strengthening donor, community, and hospital relationships through detailed event logistics and sponsor management.

The position requires coordinating large and small events, managing timelines and budgets, and representing the Foundation professionally at community events.

Qualifications

• Bachelor's degree or equivalent experience.
• 3+ years of event planning, nonprofit, hospitality, or related experience.
• Experience coordinating volunteers and community events.
• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate the Foundation's signature fundraising events and smaller donor cultivation events.
• Recruit, train, schedule, and recognize volunteers and support committees.
• Assist with donor stewardship events and employee engagement activities.
• Support sponsorship fulfillment, benefits, signage, and communications.
• Maintain event records, budgets, invitations, and evaluations; collaborate with Foundation staff.

Skills

Event planning

Volunteer coordination

Vendor coordination

Strong communication

Project multitasking

Education

Bachelor's degree or equivalent experience

Tools

Event registration software

Donor management software

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:

The Donor Experience Coordinator supports the mission of Pardee Hospital Foundation by planning and executing fundraising events, coordinating volunteers, supporting employee engagement activities, and managing event logistics that strengthen donor, community, and hospital relationships.

Responsibilities:

Event Management

• Serve as the primary coordinator for the Foundation's signature fundraising events, including:
• Spring/Summer Gala
• Women Helping Women Luncheon
• Coordinate logistics for smaller donor cultivation events ranging in size from 10-100 people.
• Develop event timelines, budgets, production schedules, and logistics.
• Coordinate vendors, venues, catering, decor, audiovisual services, and event-day operations.
• Manage sponsorship fulfillment and event recognition.
• Coordinate and support third-party fundraising events benefiting the Foundation.

Volunteer Management

• Recruit, train, schedule, and recognize Foundation volunteers.
• Coordinate volunteer committees supporting fundraising events.
• Develop volunteer engagement and appreciation activities.
• Maintain volunteer records and communication.

Employee & Donor Engagement

• Coordinate employee engagement activities supporting the Stronger Together campaign.
• Assist with donor stewardship events and recognition activities.
• Support Moving Mountains educational and appreciation events in partnership with the Annual Fund Officer.

Sponsorship Support

• Assist with sponsorship fulfillment.
• Coordinate sponsor benefits, recognition, signage, and communications.
• Support sponsor stewardship before and after events.

Collaboration & Administration

• Maintain event records, budgets, attendance reports, and evaluations.
• Coordinate event communications and invitations.
• Collaborate with Foundation staff and hospital departments.
• Represent the Foundation professionally at community events.

Other information:

Required

• Bachelor's degree or equivalent experience.
• Three or more years of event planning, nonprofit, hospitality, or related experience.
• Experience coordinating volunteers and community events.
• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.

Preferred

• Healthcare or nonprofit experience.
• Strong attention to detail.
• Ability to attend Foundation events, often after traditional working hours and on weekends.
• Ability to multitask.
• Experience managing fundraising events.
• Experience working with volunteer committees.
• Knowledge of event registration and donor management software.
• Strong attention to detail and customer service skills.

Job Details

Legal Employer: Pardee - HCHC

Entity: Pardee UNC Health Care

Organization Unit: Pardee Foundation

Work Type: Per Diem

Standard Hours Per Week: 8.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: PARDFOUND

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.