Donor Event Manager – Full-time – Onsite

Kravis; West Palm Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The Kravis Center in West Palm Beach is seeking a Donor Event Manager to join the Development team on a full-time, on-site basis. You will plan, execute and oversee fundraising and stewardship events, managing donor relationships and budgets from concept to final follow-up.

You will collaborate with the Development team, secure sponsorships, maintain the Tessitura donor database, and help recognize donors across giving societies. Strong organizational and communication skills are essential.

Qualifications

• Bachelor’s degree preferred; relevant certifications and experience will be considered.
• Minimum of 3–5 years’ event management experience, preferably in a non-profit setting.
• Experience managing relationships, budgets and securing revenue from donors/sponsors.
• Familiarity with donor/customer relational databases is strongly preferred.
• Superior organizational skills with attention to detail and ability to handle multiple deadlines.

Responsibilities

• Plan and execute all fundraising and stewardship events from start to finish, in collaboration with the Development team.
• Collaborate with event planners and assist in securing sponsorships for fundraising events.
• Draft and monitor event budgets, timelines, and run-of-show calendars, including seating information.
• Draft and manage customized event materials with the Marketing Communications Manager.
• Identify opportunities for creative events and activities to engage Kravis Center donors.
• Drive planning for donor stewardship and recognition strategies across giving societies.
• Implement engagement strategies for Dress Circle members, Corporate Partners and Young Professionals.
• Utilize Tessitura to accurately record and track donor information and touchpoints.

Skills

Interpersonal skills

Communication skills

Organizational skills

Excel proficiency

Self-starter

Team collaboration

Education

Bachelor’s degree

Tools

Tessitura

Microsoft Office

Job description

We are seeking a full-time Donor Event Manager to join our team. In this role, you will be a vital member of the Development team, dedicated to establishing, nurturing, and expanding relationships with Kravis Center donors, partners, and vendors primarily through donor events.

The Donor Event Manager is primarily responsible for organizing, implementing, and managing all aspects of fundraising and stewardship events. This position will also manage relationships with mid-level donors, execute select stewardship projects, and maintain a regular presence in the Founders’ Room.

Event Management:

• Plan and execute all fundraising and stewardship events from start to finish, in collaboration with the Development team. The current annual calendar includes four major events: Annual Gala, Founders’ Dinner, Dress Circle Event, and Corporate Speakers Series Luncheons and many smaller-scale events (including Young Professionals events), with continued growth expected in this area both on and off site.
• Work collaboratively with the Development team and event planners and assist in securing sponsorships for fundraising events when appropriate.
• Draft and monitor event budgets, timeline and run-of-show calendars, as well as seating information.
• Draft and manage customized event materials, working alongside the Marketing Communications Manager to produce event-related materials.
• Identify opportunities for creative events and activities to engage the community and our Kravis Center donors.

Stewardship:

• Drive collaborative planning for the execution of the Center’s donor stewardship and recognition strategies, including multiple giving societies.
• Implement strategies to enhance engagement with targeted donor groups such as Dress Circle members, Corporate Partners and Young Professionals.

Database Management:

• Utilize Tessitura to accurately record and track important donor information (including attendee information) and touchpoints according to department guidelines and procedures.

Qualifications/Experience:

• Bachelor’s degree preferred. Relevant certifications and experience will also be considered.
• Minimum of 3-5 year’s event management experience, preferably in a non-profit setting.
• Experience managing relationships, budgets and securing revenue from donors/customers/sponsors.
• Familiarity with a donor/customer relational database is strongly preferred.
• Superior organizational skills and attention to detail with a proven ability to manage multiple tasks and deadlines.
• Outstanding follow-up, including thank-you notes, recognition ads, and event photos.
• Strong interpersonal and communication skills.
• Strong computer skills, including Microsoft Office proficiency, especially Excel.
• Self-starter, able to work both independently and in a team environment.
• Mission-driven, professional demeanor, diplomacy, and a collaborative workstyle.

Physical Demands/Work Environment:

This position is a full-time, on-site role. Requires the ability to work extended hours as needed, including evenings and weekends. Ability to remain in a stationary position, including sitting or standing, for extended periods, and move throughout the campus to access files and equipment, meet with staff, and support event execution. Ability to operate a computer and other office equipment; lift and move up to 20 pounds; and travel locally while transporting materials and equipment for events.

The Kravis Center offers a full benefits package.

NO PHONE CALLS

The Kravis Center is a Drug-Free Workplace and an Equal Opportunity Employer.

Directions & Parking

The Kravis Center is located near downtown West Palm Beach and is easily accessible via I-95 and the Turnpike. Paid self-parking and valet parking is available.