Donor Database & Events Specialist

Lake George Association; Town of Lake George (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Lake George Association (LGA) seeks a detail-oriented Donor Database and Events Specialist to support fundraising, donor engagement, and events that advance our mission to keep Lake George clean, clear, and protected.

This position combines accurate donor database administration with practical event coordination. Approximately 75% of the role focuses on donor records, gift processing, acknowledgments, and reporting; 25% supports event registration, ticketing, logistics, and follow-up.

Qualifications

• Experience managing donor records, gifts, pledges, and acknowledgments.

Responsibilities

• Maintain accurate donor, membership, gift, pledge, tribute, and engagement records.
• Process gifts and prepare timely acknowledgments.
• Generate fundraising reports and support CFO reconciliation.
• Prepare mailing lists and coordinate acknowledgments and appeals.
• Provide donor and prospect information to development staff.
• Review records and protect confidential information.

Skills

Donor database administration

Gift processing

Reporting

Event coordination

Donor communications

Job description

The Lake George Association (LGA) seeks a detail-oriented Donor Database and Events Specialist to support fundraising, donor engagement, and events that advance our mission to keep Lake George clean, clear, and protected.

This position combines accurate donor database administration with practical event coordination. Approximately 75% of the role focuses on donor records, gift processing, acknowledgments, and reporting; 25% supports event registration, ticketing, logistics, and follow-up. The Specialist reports to the Chief Development Officer and receives direction from the relevant department lead for assigned events.

What You'll Do

Donor Database and Development Operations

• Maintain accurate donor, membership, gift, pledge, tribute, and engagement records.
• Process gifts and prepare timely, accurate acknowledgments.
• Generate fundraising and financial reports and support reconciliation with the Chief Financial and Operating Officer.
• Prepare mailing lists, perform mail merges, and coordinate acknowledgments, pledge reminders, appeals, and other donor communications.
• Provide donor and prospect information to support development staff.
• Review and update records, protect confidential information, and recommend improvements to database practices and workflows.

Events Coordination

• Coordinate assigned event timelines, registration, ticketing, attendee records, and logistics within approved plans and budgets.
• Work with staff, volunteers, venues, and vendors to confirm arrangements and track commitments.
• Organize event materials supplied by the appropriate teams.
• Support event setup, registration, and on-site delivery.
• Compile post-event information and support donor follow-up.