Donor Data and Gifts Operations Coordinator

Association of Fundraising Professionals; Westwood (MA); On-site; USD 61,250 - 71,750; Full time

Job summary

Xaverian Brothers High School in Westwood, MA is seeking an Advancement Services Coordinator to join the Advancement Office. The role supports daily gift processing, donor acknowledgment, reporting, and financial reconciliations across fundraising programs and events.

The ideal candidate will have strong organizational and communication skills, familiarity with fundraising software, and a commitment to confidentiality. Occasional evening/weekend event support is required.

Qualifications

• Bachelor’s degree preferred.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and interpersonal communication abilities.
• Ability to manage multiple priorities and meet deadlines with accuracy.
• Commitment to confidentiality and professional standards.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with Blackbaud Raiser’s Edge, Online Express, Qgiv, and/or OneCause preferred; training will be provided.
• Experience in advancement services, nonprofit administration, finance, or data management preferred.
• Availability for occasional evenings and weekend events.

Responsibilities

• Process, record, and deposit all donations and pledges from annual giving programs, special events, memorial and scholarship gifts, matching gifts, and other Advancement Office initiatives.
• Generate and distribute daily gift reports.
• Prepare acknowledgement letters and tax receipts in compliance with IRS regulations using Blackbaud Raiser’s Edge.
• Manage recurring gifts, including online giving platforms and payroll deductions.
• Confirm company matching gifts and maintain relationships with third‑party donation and grant management platforms.
• Collaborate with the Business Office on gift processing, reconciliations, and reporting.
• Reconcile Advancement Office deposits and reports with the general ledger monthly.
• Assist with annual audit preparation and reporting.
• Track Advancement Office revenue and expenses related to fundraising events and departmental operations.
• Create and manage online donation and event registration forms through Online Express and other platforms.
• Support advancement events including receptions, Golf Classic, Gala, Fashion Show, and scholarship events, including occasional evening and weekend responsibilities.
• Maintain accurate donor and constituent records and update biographical information as needed.
• Collaborate with the Advancement and Communications teams on acknowledgement language and stewardship efforts.
• Attend weekly Advancement Office meetings and assist with additional projects as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Google Workspace

Microsoft Office

Fundraising software experience

Education

Bachelor’s degree

Tools

Blackbaud Raiser’s Edge

Online Express

Qgiv

OneCause

Job description

Xaverian Brothers High School in Westwood, MA is seeking an Advancement Services Coordinator to join the Advancement Office. The role supports daily gift processing, donor acknowledgment, reporting, and financial reconciliations across fundraising programs and events.

The ideal candidate will have strong organizational and communication skills, familiarity with fundraising software, and a commitment to confidentiality. Occasional evening/weekend event support is required.