DoD Workflow Manager & Executive Support – Secret Clearance

US Federal Solutions; Virginia; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical / Dental / Vision insurance

401K with employer matching

PTO

11 Federal Holidays

Disability, Life, and AD&D insurance

Job summary

US Federal Solutions is seeking a detail-oriented Workflow Manager (TMT Coordinator) to support SAF/MR at HQ. This role manages taskings, correspondence, and executive communications, ensuring leadership priorities are executed on time, with high accuracy and in compliance with Air Force standards.

The ideal candidate has 4+ years in workflow management or executive support in federal environments, an active SECRET clearance, AS degree, and strong MS Office/SharePoint skills to drive efficient

Qualifications

• 4+ years of experience in workflow management, executive support, or administrative operations within a federal or DoD environment
• AS Degree or higher
• Active SECRET CLEARANCE REQUIRED
• Experience managing tasking systems such as TMT or similar workflow tools
• Strong knowledge of Air Force or DoD correspondence standards
• Exceptional attention to detail with strong organizational and time management skills
• Proficiency with Microsoft Office Suite and SharePoint
• Experience supporting Headquarters Air Force or senior-level leadership offices
• Familiarity with records management systems (e.g., AFRIMS)
• Experience preparing executive-level briefings and status reports
• Ability to operate effectively in high-tempo, deadline-driven environments

Responsibilities

• Serve as the primary administrator for the Task Management Tool (TMT), managing the intake, routing, tracking, and closure of all organizational taskings
• Monitor incoming actions daily and ensure all tasks are assigned within 24 hours to the appropriate directorates or external stakeholders
• Maintain full visibility of task status, proactively identifying risks to deadlines and coordinating follow-ups to ensure on-time completion
• Compile and distribute weekly task summaries (Mondays) and develop executive status briefings (Fridays) for leadership review
• Draft, format, and prepare official correspondence, reports, memorandums, and presentations in accordance with Air Force standards (AFH 33-337, Tongue and Quill)
• Conduct rigorous quality control reviews to ensure all materials are accurate, properly formatted, and ready for senior leader signature
• Manage the end-to-end lifecycle of correspondence, including tracking, coordination, and final distribution
• Track all assigned actions and correspondence to ensure 100% compliance with suspense dates
• Maintain accurate records within approved systems of record, ensuring transparency and accountability across the organization
• Coordinate with stakeholders to resolve delays and maintain workflow continuity
• Support records management in accordance with AFI 33-322, maintaining file plans and ensuring proper classification and disposition of records
• Assist with electronic records filing and provide guidance to staff on records management practices Deliver periodic training and support to records custodians to ensure compliance and consistency
• Manage and maintain SAF/MR SharePoint and Air Force Portal sites, ensuring content is current, accurate, and well-organized
• Post and update materials within established timelines, typically within one business day of receipt
• Conduct regular site reviews to archive outdated content and identify issues such as broken links

Skills

Attention to detail

Organizational skills

Time management

Executive support

Education

AS Degree or higher

Tools

Task Management Tool (TMT)

SharePoint

Microsoft Office Suite

AFRIMS

Job description

US Federal Solutions is seeking a detail-oriented Workflow Manager (TMT Coordinator) to support SAF/MR at HQ. This role manages taskings, correspondence, and executive communications, ensuring leadership priorities are executed on time, with high accuracy and in compliance with Air Force standards.

The ideal candidate has 4+ years in workflow management or executive support in federal environments, an active SECRET clearance, AS degree, and strong MS Office/SharePoint skills to drive efficient