Documentation & Training Specialist

Military, Veterans and Diverse Job Seekers; Camp Springs (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Documentation & Training Specialist to maintain accurate and compliant documentation across the organization.

In this role you will ensure regulatory standards are met, collaborate with multiple departments, lead training sessions, and support audit readiness. You will protect document integrity, manage version control, and safeguard access to sensitive information.

Qualifications

• Degree in communication or related field.
• 3+ years of experience as a Documentation Specialist or in a regulated environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Relevant training/certifications as a Documentation Specialist.

Responsibilities

• Adhere to regulatory requirements and standards to ensure compliant documentation.
• Collaborate with departments to maintain consistent documentation practices.
• Conduct training sessions to promote effective use of documentation processes.
• Assist in internal and external audits by providing documentation and audit readiness.
• Safeguard document integrity with version control and change management.
• Control access to sensitive documents to maintain confidentiality.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Training and certifications

Education

Degree in communication or related field

Documentation Specialist certifications

Job description

About the job Documentation & Training Specialist

Job Summary:

As a Documentation & Training Specialist you will play a crucial role in maintaining accurate and compliant documentation practices across the organization.

Your responsibilities will include:

• Adhering to regulatory requirements and standards to ensure all documentation meets industry and legal standards.
• Collaborating with colleagues from various departments to establish and maintain consistent documentation practices throughout the company.
• Conducting training sessions for employees to promote efficient and effective usage of documentation processes and tools.
• Assisting in both internal and external audits by providing necessary documentation and ensuring audit readiness.
• Safeguarding the integrity of all documentation, maintaining version control, and implementing appropriate change management procedures.
• Controlling access to sensitive documents to maintain confidentiality and prevent unauthorized modifications.

Requirements and Skills:

• To excel in this role, you should possess the following qualifications and attributes:
• A degree in communication or a related field, providing you with a solid foundation in effective communication strategies.
• Proven work experience of 3+ years as a Documentation Specialist or in a similar role, preferably within a federal agency or similarly regulated environment.
• Exceptional organizational skills that enable you to manage and categorize a wide range of documents efficiently.
• The ability to multitask and prioritize tasks effectively in a dynamic work environment.
• Keen attention to detail to ensure accuracy and precision in all documentation processes.
• Excellent written and verbal communication skills to convey complex information clearly and concisely.
• Relevant training and/or certifications as a Documentation Specialist, demonstrating your expertise in documentation best practices and standards.