Senior Documentation Specialist

RockBridge Search & Recruitment; Los Angeles (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) with company match

Paid vacation and holidays

Professional development

Office in Los Angeles

Job summary

RockBridge Search & Recruitment in Los Angeles, CA is seeking a Senior Documentation Specialist to organize, create, and maintain critical business documentation across departments.

You’ll develop SOPs, manuals, workflows, policies, training materials, reports, and process documentation; collaborate with engineers, PMs, and compliance to ensure accuracy, consistency, and regulatory readiness in a fast-paced environment.

Qualifications

• Bachelor's degree in English, Communications, Technical Writing, Business Administration, Information Management, or a related field preferred.
• 5+ years of professional documentation, technical writing, document control, or records management experience.
• Exceptional writing, editing, proofreading, and formatting skills.
• Strong understanding of document lifecycle management and version control.
• Experience creating technical documentation for corporate, engineering, manufacturing, healthcare, construction, or regulated industries is highly desirable.

Responsibilities

• Develop, edit, review, and maintain technical, operational, and administrative documentation.
• Create standard operating procedures (SOPs), manuals, workflows, policies, training materials, reports, and process documentation.
• Collaborate with engineers, project managers, leadership, compliance teams, and subject matter experts to gather and validate information.
• Ensure all documentation is accurate, consistent, compliant, and aligned with organizational standards.
• Maintain document control systems, version histories, and document retention practices.
• Establish documentation templates, formatting standards, and style guides that promote consistency across the organization.

Skills

Technical writing

Editing

Document control

Project management

Interdepartmental collaboration

Microsoft Office

Education

Bachelor's degree in English, Communications, Technical Writing, Business Administration, Information Management

Tools

SharePoint

Adobe Acrobat

Job description

Salary: $90,000 to $110,000 + Comprehensive Benefits

Bring Organization to Innovation. Turn Information into Impact.

Are you the person who thrives on bringing order to complexity? Do you have an exceptional eye for detail, a passion for accuracy, and the ability to transform technical information into polished, easy-to-understand documentation? If so, we're looking for a Senior Documentation Specialist to join our growing team in Los Angeles, California.

In this role, you won't simply create documents. You'll develop the knowledge infrastructure that keeps projects moving, ensures compliance, supports cross-functional teams, and preserves critical organizational knowledge. Your expertise will help streamline processes, improve operational efficiency, and provide the documentation foundation that empowers employees, clients, and stakeholders alike.

This is an outstanding opportunity for an experienced documentation professional who enjoys collaborating with subject matter experts, improving documentation systems, and delivering high-quality work in a fast-paced professional environment.

What You'll Do

As our Senior Documentation Specialist, you will serve as the organization's documentation expert by creating, maintaining, and improving critical business documentation across multiple departments. Responsibilities include:

• Develop, edit, review, and maintain technical, operational, and administrative documentation.
• Create standard operating procedures (SOPs), manuals, workflows, policies, training materials, reports, and process documentation.
• Collaborate with engineers, project managers, leadership, compliance teams, and subject matter experts to gather and validate information.
• Ensure all documentation is accurate, consistent, compliant, and aligned with organizational standards.
• Maintain document control systems, version histories, and document retention practices.
• Establish documentation templates, formatting standards, and style guides that promote consistency across the organization.
• Coordinate document reviews, approvals, revisions, and publication schedules.
• Improve documentation workflows by identifying opportunities for automation and process optimization.
• Ensure confidential and proprietary information is handled securely and in accordance with company policies.
• Support audits, regulatory reviews, quality assurance initiatives, and compliance programs by maintaining accurate records.
• Assist with onboarding documentation and training resources for new employees.
• Research industry best practices and recommend improvements to documentation processes and document management systems.

What We're Looking For

The ideal candidate is highly organized, detail-oriented, and capable of balancing multiple priorities while maintaining exceptional quality standards.

Qualifications

• Bachelor's degree in English, Communications, Technical Writing, Business Administration, Information Management, or a related field preferred.
• 5+ years of professional documentation, technical writing, document control, or records management experience.
• Exceptional writing, editing, proofreading, and formatting skills.
• Strong understanding of document lifecycle management and version control.
• Experience creating technical documentation for corporate, engineering, manufacturing, healthcare, construction, or regulated industries is highly desirable.
• Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint, and document management systems.
• Familiarity with documentation standards, compliance requirements, and quality management systems.
• Excellent organizational, analytical, and project management skills.
• Strong interpersonal communication skills with the ability to collaborate across multiple departments.
• Ability to manage deadlines while maintaining outstanding attention to detail.

What You'll Bring

• Outstanding written communication and editorial expertise.
• A proactive mindset focused on continuous improvement.
• Exceptional organizational and time-management abilities.
• Strong critical thinking and problem-solving skills.
• Professionalism, discretion, and integrity when handling sensitive information.
• The ability to simplify complex concepts into clear, user-friendly documentation.
• A collaborative approach with a commitment to excellence.

Why Join Us?

We believe exceptional documentation creates exceptional organizations. When information is organized, accessible, and accurate, teams perform at their highest level. You'll have the opportunity to shape documentation standards, improve company-wide processes, and make a lasting impact across the organization.

We offer:

• Competitive salary of $90,000 to $110,000
• Comprehensive medical, dental, and vision insurance
• 401(k) with company match
• Paid vacation and holidays
• Professional development and continuing education opportunities
• Collaborative, supportive, and innovative work environment
• Modern office located in Los Angeles, CA