Documentation Specialist II

Virtual Company; Tempe (AZ); On-site; USD 32,000 - 34,000; Full time

Job summary

The Fountain Group is seeking a detail-oriented Documentation Control Specialist – Quality Documentation in Tempe, AZ to support a documentation integration project. The role involves migrating and managing controlled documents from an existing system into a centralized document management system, with a focus on accuracy and compliance.

The ideal candidate has at least one year in document control or records management, familiarity with DMS/EDMS and SharePoint, and strong Excel/Word skills.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 1+ year in document control, documentation management, or related field preferred.
• Experience with a Document Management System (DMS/EDMS) is preferred.
• SharePoint experience is preferred.

Responsibilities

• Support migration of documents from existing system into centralized document control system.
• Download, organize, review, and upload documents between systems.
• Retrieve and manage documentation in SharePoint and other repositories.
• Facilitate review and approval of new and revised documents.
• Maintain document notifications and administrative information in the system.
• Review documentation for accuracy, completeness, and formatting.
• Ensure administrative documentation requirements are completed on time.
• Create and maintain Excel spreadsheets to track progress.
• Collaborate with Quality and integration teams during migration.
• Maintain organized records and follow document control procedures.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

SharePoint

Excel

Word

DMS/EDMS

Job description

The Fountain Groupis a national staffing firm and we are currentlyseeking aDocumentation Control Specialist - Quality Documentationfor a prominent clientofours.This position is inTempe, AZ85282.Details for the positionare as follows:

Pay Rate:$23–$25/hour
Contract Length:6 months
Schedule:Monday–Friday, 8:00 AM–4:00 PM
Work Arrangement:100% onsite
Openings:2

Document Control Specialist – Quality Documentation

Position Overview

We are seeking a detail-oriented Document Control Specialist to support a Quality documentation integration project. This individual will assist with the migration and management of controlled documents as documentation is transitioned from an existing system into a centralized document management system.

The ideal candidate will have at least one year of experience working with documentation, document control, records management, or a similar detail-intensive function. Experience within the pharmaceutical, biotechnology, medical device, or another regulated industry is preferred but not required.

Responsibilities

• Support the migration of documents from an existing document management system into a centralized document control system.
• Download, organize, review, and upload documents between systems.
• Retrieve and manage documentation stored within SharePoint and other document repositories.
• Facilitate the review and approval of new and revised documents.
• Maintain document notifications and administrative information within the document management system.
• Review documentation for accuracy, completeness, consistency, and proper formatting.
• Ensure administrative documentation requirements are completed accurately and on time.
• Create and maintain Excel spreadsheets to track document migration and project progress.
• Work closely with Quality and integration teams throughout the documentation migration project.
• Maintain organized records and follow established document control procedures.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• 1+ year of experience in document control, documentation management, records management, Quality support, or another detail-intensive environment preferred.
• Experience working with a Document Management System (DMS/EDMS) is preferred.
• Experience with SharePoint is preferred.
• Basic proficiency with Microsoft Excel and the ability to create and maintain tracking spreadsheets.
• Proficiency with Microsoft Office, including Word.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively with cross-functional teams in an office environment.

Preferred Qualifications

• Document control experience within amedical device, pharmaceutical, biotechnology, or other regulated environment.
• Previous experience supporting document migration, document integration, or system transition projects.
• Bachelor's degree with relevant internship or co-op experience will also be considered.

Additional Information

This is a 6-month project-based position supporting a documentation integration initiative. The role is strictly onsite and will work closely with Quality and integration teams. Candidates should be comfortable performing detail-intensive document review, organization, tracking, downloading, and uploading activities throughout the project.