Document Control Specialist

VulcanForms Inc.; Harvard (MA); On-site; USD 69,000 - 95,000; Full time

Benefits offered by this job

Equity package

Medical, dental, vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

VulcanForms Inc. is seeking a Document Control Specialist to manage documentation within our QMS, collaborating with Quality, Manufacturing, and Engineering in an aerospace/medical manufacturing setting. You will ensure compliance with ISO standards, maintain version control, and support eQMS/PLM systems while enabling efficient information access.

We value attention to detail, strong communication, and cross‑functional teamwork. Competitive salary, equity, and comprehensive benefits are offered.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in manufacturing and/or medical device or aerospace/defense environments preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Office tools proficiency: Word, Excel, and Adobe.
• Experience with eQMS and/or PLM systems.
• Excellent written and verbal communication; detail-oriented and organized.
• A team player who collaborates across departments; maintains discretion.

Responsibilities

• Review and approve documentation per internal procedures.
• Ensure document formatting, naming conventions, and metadata standards.
• Implement and enforce version control and document approval policies.
• Maintain and track documentation throughout its lifecycle.
• Publish Change Orders and resolve discrepancies with owners.
• Create templates and forms for use by staff.
• Prepare documentation packages for audits and compliance reviews.
• Support administration of eQMS systems.

Skills

Documentation management

Version control practices

Metadata tagging

Written and verbal communication

Interdepartmental collaboration

Attention to detail

Tools

Microsoft Word

Excel

Adobe

eQMS / PLM systems

Windchill

Greenlight Guru

Job description

Job Purpose

• We are seeking a Document Control Specialist to work with Quality, Manufacturing, Engineering, and subject matter experts to release documentation within our Quality Management System (QMS). This individual will play a crucial role in maintaining compliance with government regulations and ISO quality standards within an aerospace and medical manufacturing environment.

Key Responsibilities

• Ensure documentation is reviewed and approved per internal procedures.
• Ensure document formatting, naming conventions, and metadata standards are met.
• Implement and enforce version control and document approval policies.
• Ensure documentation is maintained and tracked throughout its lifecycle.
• Ensure documents are accurate, up to date, organized, and accessible.
• Review and publish Change Orders to ensure internal and ISO standards are met according to released processes, and resolve discrepancies with document owners in a timely and professional manner.
• Create templates and forms for use by other personnel.
• Ensure the organization follows document retention policies and procedures.
• Plan and coordinate documentation releases with document owners in adherence with training requirements.
• Manage small documentation projects and execute tasks independently, effectively, and efficiently.
• Support administration of eQMS systems such as Greenlight Guru and Windchill.
• Prepare documentation packages for audits and compliance reviews.
• Work with Quality subject matter experts to develop new and improve existing written processes and systems for continuous improvement.
• Provide cross-training to less experienced staff as required to ensure compliance.
• Support Quality Control and Document Control with logging, scanning, and filing as required.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in a manufacturing and/or medical device or aerospace and defense production environment strongly preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Strong knowledge of office software such as Microsoft Word, Excel, and Adobe.
• Experience using eQMS and/or Product Lifecycle Management (PLM) systems.
• Effective written and verbal communication, strong attention to detail, and organizational skills.
• A team player who collaborates across departments and builds positive working relationships.
• Discretion with sensitive or proprietary information.

VulcanFormsoffers a competitive salary and equitypackage.Actual compensation is based on factors such as the candidate’s skills, qualifications, and experience.In addition,VulcanFormsprovides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with companymatch.

The annual base salary range for this position is $69,324 to $95,329.