Documentation Specialist

Recruitlytics Inc.; United States; Remote; GBP 24,000 - 36,000; Full time

Job summary

Recruitlytics Inc. seeks a organized Documentation Specialist to create, review, and maintain accurate business documents.

You will support operational teams by ensuring information is recorded, updated, and accessible when needed, with a focus on clarity and consistency across records. In this remote role, you will manage document storage, run version control, assist with documentation requests, and prepare templates and administrative materials.

Qualifications

• High school diploma or equivalent required.
• Experience in documentation, administration, technical writing, or records management preferred.
• Strong computer skills are required.
• Experience with document management systems is an advantage.

Responsibilities

• Create, update, and maintain business documents and records.
• Review documentation for accuracy, formatting, and completeness.
• Manage document storage and organisation systems.
• Maintain version control and document tracking.
• Assist teams with documentation requests.
• Prepare reports, templates, and administrative materials.
• Support document improvement and standardisation efforts.
• Maintain confidentiality of company information.
• Coordinate updates with relevant stakeholders.

Skills

Attention to detail

Documentation skills

MS Office

Google Workspace

Proofreading

Time management

Education

High school diploma or equivalent

Tools

Document management systems

Job description

This role is designed for an organised individual who enjoys creating, reviewing, and maintaining accurate business documentation. The Documentation Specialist will support operational teams by ensuring important information is properly recorded, updated, and accessible when needed.

You will manage documents, review content for accuracy, maintain version control, and assist with administrative documentation processes. The successful candidate will play an important role in improving information flow by maintaining clear records and supporting teams with reliable documentation solutions.

Key Responsibilities:

• Create, update, and maintain business documents and records.
• Review documentation for accuracy, formatting, and completeness.
• Manage document storage and organisation systems.
• Maintain version control and document tracking.
• Assist teams with documentation requests.
• Prepare reports, templates, and administrative materials.
• Support document improvement and standardisation efforts.
• Maintain confidentiality of company information.
• Coordinate updates with relevant stakeholders.

Requirements:

• Strong attention to detail.
• Ability to organise and manage documents effectively.
• Good understanding of administrative processes.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to manage deadlines independently.
• Strong proofreading and review skills.
• Reliable remote work setup.

Qualifications:

• High school diploma or equivalent required.
• Previous experience in documentation, administration, technical writing, or records management preferred.
• Strong computer skills are required.
• Experience with document management systems is an advantage.
• Remote work environment.
• Training and professional development.
• Competitive compensation.
• Career progression opportunities.
• Supportive team collaboration.
• Opportunity to strengthen documentation skills.
• Work-life balance support.

Equal Opportunity Statement:

We believe every employee should have access to opportunities based on talent, commitment, and qualifications. We are dedicated to maintaining a respectful workplace where differences are valued and all qualified candidates are considered fairly. Hiring decisions are made without regard to protected characteristics, including race, colour, religion, gender, national origin, age, disability, or veteran status.