Documentation Specialist

Pride Global; St. Louis (MO); Hybrid; USD 103,155,000 - 117,482,000; Full time

Job summary

Pride Global is seeking a Quality Certifications Specialist to manage documentation and compliance for Kosher, Organic, and sustainability certifications, supporting manufacturing sites and coordinating with certification bodies.

The role partners with Product, R&D, Commercial/NAE, Supply Chain, MDM, and Regulatory teams to ensure timely certification delivery, maintains records, and drives audit readiness across the organization.

Qualifications

• Bachelor's degree preferred in a technical field such as Food Science, Chemistry or Biology.
• 5+ years of relevant experience in quality, technical services, manufacturing, documentation, or related environment.
• Working knowledge of SAP; experience with Infor Optiva is a plus.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and ability to maintain accurate documentation and records.
• Strong analytical, problem-solving, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, cross-functional environment.

Responsibilities

• Manage documentation and compliance activities related to IP certifications (Kosher, Organic, Rainforest Alliance, and partner programs).
• Support manufacturing sites with IP-related issues and coordinate with certification bodies for timely resolution.
• Maintain internal records, external certification databases, and audit documentation for compliance and audit readiness.
• Collaborate with Product Category, R&D, Commercial/NAE, Supply Chain, MDM, and Regulatory/Compliance teams on certification requirements and business initiatives.
• Support new product and supply chain projects by ensuring certification requirements and documentation are completed accurately and on time.
• Manage partner formulation documentation from receipt through issuance to manufacturing operations.
• Maintain formula trackers and quality system records to support execution, inventory, and document control.
• Represent Quality in partner formula discussions and coordinate documentation requirements across cross-functional teams.
• Identify documentation gaps or discrepancies and support resolution as needed.

Skills

SAP

Infor Optiva

Microsoft Office

Education

Bachelor's degree in Food Science/ Chemistry/ Biology

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Responsibilities:

• Manage documentation and compliance activities related to IP certifications, including Kosher, Organic, Rainforest Alliance (RFA), and partner certification programs.
• Support manufacturing sites with IP-related issues and coordinate with certification bodies to facilitate timely resolution.
• Maintain internal records, external certification databases, and audit documentation to support compliance and audit readiness.
• Partner with Product Category, R&D, Commercial/NAE, Supply Chain, MDM, and Regulatory/Compliance teams on certification requirements and business initiatives.
• Support new product and supply chain projects by ensuring certification requirements and documentation are completed accurately and on time.
• Manage partner formulation documentation from receipt through issuance to manufacturing operations.
• Maintain formula trackers and quality system records to support execution, inventory, and document control.
• Represent Quality in partner formula discussions and coordinate documentation requirements across cross-functional teams.
• Identify documentation gaps or discrepancies and support resolution as needed.

Requirements:

• Bachelor's degree preferred in Food Science, Chemistry, Biology, or a related technical field.
• 5+ years of relevant experience in quality, technical services, manufacturing, documentation, or a related environment.
• Working knowledge of SAP; experience with Infor Optiva is a plus.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and ability to maintain accurate documentation and records.
• Strong analytical, problem-solving, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively in a fast-paced, cross-functional environment.
• Ability to work independently while contributing effectively to team objectives.

Location model:

hybrid

Pay Rate Range:

$36–$41/hr., depending on experience

Schedule:

Monday–Friday, 8:00 AM–5:00 PM; potential for hybrid work

Duration:

3 months contract opportunity with potential for extension or conversion

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