Documentation Specialist

OceanFirst Bank; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

On-site fitness facility

Employee perks & discount programs

Tuition assistance

Incentive compensation program

Professional development opportunities

Job summary

OceanFirst Bank is seeking a Documentation Specialist to support the Closing Department in preparing and coordinating commercial and community loan closings. You will review approvals, perform payment and amortization calculations, and coordinate with lenders, operations, and post-closing teams to ensure timely closings.

Requirements include high school diploma and 2–4 years in loan closing or related roles, with strong organizational and communication skills.

Qualifications

• Basic knowledge of lending processes and loan documentation.
• Strong regulatory and compliance awareness in lending sector.
• Proficiency with MS Office and document preparation tools.

Responsibilities

• Prepares Community Banking and Commercial Lending loan closing documentation.
• Reviews entity documentation, approvals and searches for loan documents.
• Performs calculations for payments, fees and amortization in nCino.
• Assists with due diligence items to facilitate loan documentation.
• Prepares loan closing packages and coordinates with related teams.
• Maintains updated documentation procedures and banking knowledge.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Travel ability

Education

High school diploma or equivalent

Tools

LaserPro

MS Office

Job description

At OceanFirst Bank, each one of our employees plays an important role in delivering value to our customers and executing daily tasks in accordance with our core values. We recognize that our employees are essential to our success, making OceanFirst a great place to work and do business.

Great benefits include: on-site fitness facility at Red Bank and Toms River headquarter offices, employee perks & discount programs, tuition assistance, incentive compensation program, professional development opportunities, and more! Apply today to #BecomeOceanFirst and make an impact in the local community!

ABOUT YOUR ROLE

This position provides administrative support to the Closing Department in connection with facilitating the closing of commercial and community banking loans. Primary duties include preparing loan documents and coordinating the movement of various tasks for the internally documented loan closings under the supervision of Closing Administrator Team Lead and/or Closing Post Closing Manager. The documentation specialists are responsible for the completion of the internally prepared loan documents for the Bank's Commercial Lending and Community Banking departments. This process includes (i) review of loan approvals and due diligence with the assistance of a closing administrator for documentation requirements; (ii) calculation of payments, fees and amortization schedules in accordance with loan approvals; (iii) coordination of draft document review with the lending departments; (iv) preparation of final loan packages for submission to closing personnel; and (v) coordination with operations, booking and post closing departments to facilitate the closing process. Responsibilities also include provision of administrative support for all aspects of Commercial and Community Banking Loan documentation as required by the Closing Administrator Team Lead.

WHAT YOU WILL DO LIST

• Prepares Community Banking and Commercial Lending internally generated loan closing documentation.
• Reviews entity documentation, approvals and searches in order to facilitate preparation of loan documents.
• Performs all necessary calculations for payments, fees and amortization schedules to the nCino system.
• Responsible to assist, when requested with the obtaining and follow up of outstanding due diligence items in order to facilitate the preparation of loan documentation.
• Assists closing administrator team with clearing files for closing.
• Prepares loan closing packages specific to each loan transaction.
• Communicates and coordinates with the commercial loan assistants and operations, booking and post closing teams in order to facilitate closings in a timely manner.
• Prepares production and portfolio reports for Management as requested.
• Stays current with documentation procedures, policy, regulations and general banking skills.

WHAT WE EXPECT OF YOU

• Basic knowledge of lending processes, loan principles, documentation and loan systems.
• Working knowledge of regulatory and compliance requirements specific to the lending industry.
• Knowledge of banking process and procedures.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication with ability to directly communicate with internal and external customers.
• Proficient in MS Office and documentation preparation programs, including LaserPro.

Requirements

YOUR QUALIFICATIONS

Formal education through high school or equivalent is required.

2-4 years of loan closing, processing, funding experience and compliance data knowledge required.

INTERNAL AND EXTERNAL CONTACTS

Internal contact with Lenders, Credit Analysts, Portfolio Managers, Loan Servicing and Commercial Lending.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Office environment. Ability to operate computer. Ability to communicate in order to exchange simple to complex information with individuals and groups. Ability to travel throughout Bank footprint.

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