Documentation Coordinator

NIC Partners; Rancho Cucamonga (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Join a forward-thinking company dedicated to enhancing educational environments as a Documentation & Compliance Coordinator. In this role, you will be responsible for creating, organizing, and maintaining essential documents that support compliance and operational excellence. Your keen attention to detail and strong writing skills will ensure that all documentation meets internal standards and external regulations. This is an exciting opportunity to contribute to a mission-driven organization that prioritizes the security and success of K-12 educational campuses. If you thrive in a collaborative environment and are passionate about documentation management, this position is perfect for you.

Qualifications

• 5+ years of experience in documentation management or a similar role.
• Bachelor's degree in business administration preferred.

Responsibilities

• Develop and maintain documentation management system for organization.
• Draft, review, and edit documents ensuring accuracy and clarity.

Skills

Writing skills

Organization

Time management

Discretion and confidentiality

Collaboration

Education

Bachelor's degree in business administration

Job description

Detail-oriented accounting professional | critical thinker | multi-tasker | but first, coffee

NIC PARTNERS - who we are: Empowering Secure & Consistent Learning. Creating a trusting, secure educational environment that supports schools in their mission of nurturing productive learners is at the heart of what we do at NIC Partners. For over two decades, we’ve dedicated our expertise and commitment to enhancing the digital and physical security of K-12 educational campuses in Southern California.

Job Purpose: The Documentation & Compliance Coordinator will report to the Director of Process & Procedure, Systems and Compliance. The Documentation & Compliance Coordinator creates, organizes, and maintains the company’s documents. This can include documents related to policies, procedures, processes, and regulatory requirements. They ensure that documents are accurate and up-to-date and comply with internal standards and external regulations.

Minimum Requirements:

• Provide a positive “Can-Do” attitude and show positivity through teamwork
• Respond to employee inquiries in person, over the phone, and via email
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team

Essential Job Functions:

• Writing skills – articulate information correctly and precisely by using proper grammar, formatting, style, and punctuation. Prepare documents that are easily understood by other employees.
• Organization – effective organization and time management to successfully administer and maintain large portions of documents, prioritize tasks, meet deadlines, and ensure the timely delivery and submission of various documents.

Key Responsibilities:

• Document Management: Develop, implement, and maintain our documentation management system to ensure that all documents are organized, accessible, and up to date.
• Documentation Creation: Draft, review, and edit various types of documents including procedures, policies, reports, trainings, and manuals to ensure accuracy and clarity.
• Compliance: Ensure all documentation meets industry standards, assist in audits and compliance reviews related to documentation.
• Process Improvement: Identify opportunities to improve documentation processes and systems, implement changes to enhance efficiency and effectiveness.
• Collaboration: Work closely with different departments to gather information, clarify requirements, and provide support in document-related matters.
• Training: Provide training and support to staff on documentation practices and tools.
• Version Control: Manage version control for documents to ensure the latest versions are used and historical versions are archived appropriately.
• Reporting: Generate reports related to documentation status, compliance, and process improvements as required.

The Documentation & Compliance Coordinator will oversee the company’s overall documentation processes under the management of the Director of Process & Procedure, Systems and Compliance. The job will include writing, editing, and formatting documents, reviewing the company’s regulations to ensure documents meet relevant needs.

Experience/Education:

• Education: Bachelor's degree in business administration preferred.
• Experience: Minimum of 5 years of experience in documentation management or a similar role.

Pay Range: $24/hr to $26/hr

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

IT Services and IT Consulting