Documentation & Compliance Coordinator

Chickasaw Nation Industries, Inc.; Washington (District of Columbia); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical

Vision

401(k)

Family Planning/Fertility Assistance

STD/LTD/Basic Life/AD&D

Legal-Aid Program

Employee Assistance Program (EAP)

Training and Development Opportunities

Job summary

Chickasaw Nation Industries, Inc. is seeking a Documentation Coordinator to manage, maintain, review, and distribute organizational documents ensuring accuracy, quality, and compliance. The role supports internal teams, clients, and vendors by coordinating requests, tracking submittals, and maintaining organized records.

The position requires an Associate’s degree and 1–3 years of relevant experience, with on-site work as needed. Proficiency in Word, Excel, Outlook, and SharePoint is essential.

Qualifications

• Associate’s degree and 1–3 years of relevant experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Manages, maintains, organizes, scans, and distributes organization documents in accordance with established processes and requirements.
• Writes, reviews, proofreads, and edits prepared documentation and specifications to ensure accuracy, clarity, completeness, and consistency.
• Reviews incoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.
• Tracks documentation requests, submittals, revisions, approvals, and deadlines to support timely completion.
• Communicates through phone calls, email correspondence, and meeting attendance with internal stakeholders, clients, and vendors to clarify documentation needs, confirm requirements, and monitor progress.
• Maintains documentation databases, logs, trackers, and detailed timelines to ensure records are current and accessible.
• Identifies missing, incomplete, or inconsistent documentation and coordinates follow-up actions as needed.
• Supports document control processes, including version tracking, file naming, archiving, and distribution.
• Prepares routine status updates, reports, and summaries related to documentation activity and outstanding items.
• Ensures documentation practices support quality, compliance, and organization requirements.
• Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.
• May be required to work on-site per contract identified work location.

Skills

Microsoft Office

Word

Excel

SharePoint

Proofreading

Editing

Organizational skills

Education

Associate’s degree

Job description

Chickasaw Nation Industries, Inc. is seeking a Documentation Coordinator to manage, maintain, review, and distribute organizational documents ensuring accuracy, quality, and compliance. The role supports internal teams, clients, and vendors by coordinating requests, tracking submittals, and maintaining organized records.

The position requires an Associate’s degree and 1–3 years of relevant experience, with on-site work as needed. Proficiency in Word, Excel, Outlook, and SharePoint is essential.