Documentation Coordinator

Washington Business Dynamics; Washington (District of Columbia); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Disability Insurance

401(k) Immediate Vesting

Professional Development Assistance

Paid Time Off

Job summary

Chickasaw Nation Industries, Inc. (CNI) is hiring a Documentation Coordinator to manage, review, and distribute corporate documentation, ensuring quality, compliance, and timely completion.

You will support internal teams, clients, and vendors by tracking submittals, maintaining records, and coordinating responses to documentation requests. The role requires an Associate’s degree and 1–3 years of relevant experience, strong writing and proofreading skills, and proficiency with Word, Excel,

Qualifications

• Associate’s degree required; 1–3 years of related experience preferred.
• Must be able to obtain, maintain, and access classified information at the T4 Public Trust level (US citizenship).
• Proficiency with Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint or similar systems.

Responsibilities

• Manages, maintains, organizes, scans, and distributes organization documents per established processes.
• Writes, reviews, proofs, and edits documentation to ensure accuracy and clarity.
• Reviews incoming documentation for quality, completeness, and compliance concerns.
• Tracks documentation requests, submittals, revisions, approvals, and deadlines.
• Communicates with stakeholders to clarify needs and monitor progress.
• Maintains documentation databases, logs, and timelines for accessibility.

Skills

Strong writing

Proofreading

Organizational skills

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

SUMMARY

The Documentation Coordinator manages, maintains, reviews, and distributes organizational documentation to ensure accuracy, quality, compliance, and timely completion. Supports internal teams, clients, and vendors by coordinating documentation requests, tracking submittals, maintaining organized records, and ensuring documentation meets established requirements and standards. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug‑free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• The ability to obtain, maintain, and access classified information at the T4 Public Trust level, which requires U.S. Citizenship.
• Required to work on‑site pursuant to the Presidential Memorandum, Return to In‑Person Work (Jan. 20, 2025), and at the work location identified in the contract.
• Proficiency with Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint or similar document management systems.
• Strong writing, proofreading, editing, and organizational skills.

KEY DUTIES AND RESPONSIBILITIES

• Manages, maintains, organizes, scans, and distributes organization documents in accordance with established processes and requirements. May process and distribute incoming/outgoing mail.
• Writes, reviews, proofreads, and edits prepared documentation and specifications to ensure accuracy, clarity, completeness, and consistency.
• Reviews incoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.
• Tracks documentation requests, submittals, revisions, approvals, and deadlines to support timely completion.
• Communicates through phone calls, email correspondence, and meeting attendance with internal stakeholders, clients, and vendors to clarify documentation needs, confirms requirements, and monitors progress.
• Maintains documentation databases, logs, trackers, and detailed timelines to ensure records are current and accessible.
• Identifies missing, incomplete, or inconsistent documentation and coordinates follow‑up actions as needed.
• Supports document control processes, including version tracking, file naming, archiving, and distribution.
• Prepares routine status updates, reports, and summaries related to documentation activity and outstanding items.
• Ensures documentation practices support quality, compliance, and organization requirements.
• Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.
• May be required to work on‑site per contract identified work location.

EDUCATION AND EXPERIENCE

Associate's degree and a minimum of one to three (1-3) years of relevant experience, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment, where employees may be seated in close proximity to coworkers and exposed to routine workplace activity, conversations and other normal office interactions. The employee must be able to work effectively in an open office environment and maintain focus and productivity standards while exposed to normal office noise and activity, including conversations, telephones, computers, printers, office equipment, and foot traffic. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear and communicate effectively with coworkers, supervisors, customers and other personnel. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust