Documentation and Administrative Specialist

Community Care Network; Rutland (VT); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Career Training and Development

Job summary

Community Care Network in Rutland, VT is seeking a Documentation and Administrative Specialist to support EMR maintenance and compliance for RMHS and RCP. The role involves ensuring documents meet state, federal, and agency standards, facilitating signatures, and assisting clinical staff with documentation processes.

The position requires a high school diploma or GED and at least two years in a clinical setting, with strong EMR knowledge and regulatory familiarity.

Qualifications

• High School Diploma or GED required.
• Minimum of two years’ experience in a clinical setting.
• Working knowledge of EMR and ability to maneuver within the EMR.
• Working knowledge of State and Federal Regulations.
• Ability to perform tasks with independent knowledge.
• Excellent interpersonal, communication, problem solving, and conflict resolution skills.
• Must have a valid driver’s license and reliable transportation with personal auto liability insurance.
• Successful completion of a criminal history background check after hire.

Responsibilities

• Ensures specific documents follow all applicable State, Federal, and Agency Standards.
• Ensures documents have appropriate signatures and, if needed, sent to clients/guardian for electronic signature.
• Provides administrative support and guidance to clinical staff regarding documentation of services.
• Scans documents into the Electronic Medical Record and approves services in the EMR.
• Determines that Individual Plans of Care and Quarterly Reviews are present in records with correct dates.
• Maintains and updates the EMR to keep it current and running.

Skills

Interpersonal communication

Problem solving

Conflict resolution

Education

High School Diploma or GED

Tools

EMR software

Job description

Documentation and Administrative Specialist

Job Category: Administrative

Requisition Number: DOCUM001227

Locations

Rutland, VT 05701, USA

Description

Community Care Network is looking for a Documentation and Administrative Specialist to join our team!

Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well‑being of our communities, individuals and families through responsive, innovative and collaborative human service

About the Role:

The Documentation and Administrative Specialist will be a team member who utilizes their skills to assist in the maintenance and compliance of the Electronic Medical Record for Rutland Mental Health Service (RMHS). The Documentation and Administrative Specialist carries out duties for RMHS and Rutland Community Programs (RCP) in accordance with the Compliance program, which requires that all services be provided in compliance with all State and Federal laws governing our operations and be consistent with high standards of business and professional ethics. All employees shall review the designated compliance policies from time to time and as necessary, to guide their actions and behalf of RMHS and RCP.

Responsibilities:

• Ensures specific documents are following all applicable State, Federal, and Agency Standards.
• Ensures specific documents have appropriate signatures and if needed send out to clients/guardian for an electronic signature.
• Provides administrative support and guidance to the clinical staff regarding documentation of services.
• Scans documents into the Electronic Medical Record and approves specific services in the Electronic Medical Record (EMR).
• Determines Individual Plans of Care and Quarterly Reviews are present in the records and dates are correct; services provided are prescribed, clinician and physician signatures present.
• Assists with EMR maintenance developing and maintaining a program to keep the EMR current and running.

Qualifications:

• High School Diploma or GED minimum education required.
• Minimum of two years’ experience in a clinical setting.
• Working knowledge of EMR and ability to maneuver within the EMR.
• Working knowledge of State and Federal Regulations.
• Ability to perform tasks requiring independent knowledge in addition to procedures or instructions provided.
• Excellent interpersonal, communication, problem solving, and conflict resolution skills.
• Must have a valid driver’s license, reliable transportation with personal automobile liability insurance coverage at or above the levels mandated by the State of Vermont.
• Successful completion of a criminal history background check after hire.
• Competitive Pay Range $22.00-23.00 (compensation is typically dependent upon experience)
• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Career Training and Development
• Collaborative and engaging team meetings with supervision.

Our work is guided by our Core Values of Trust, Accountability, Respect, Cultural Competence, Person-Centered Care, and Continuous Learning and Growth.

CCN is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.