Document Specialist - Tulsa, OK

Xerox Corporation; Tulsa (OK); On-site; USD 56,760 - 113,520; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid holidays & time off

On-site work three days per week

Job summary

Xerox Corporation seeks a high-energy Print Buyer to oversee production, vendor management, and execution of high-volume commercial prints. The role demands quality, deadlines, and budget discipline, with on-site presence three days per week.

You will bridge our creative team and external vendors, ensuring deliverables meet specifications and budgets across campaigns and campus installations.

Qualifications

• Exceptional proficiency in spoken and written English.
• 2–5 years of experience in print buying, production management, or signage installation.
• Extensive experience with commercial printers and mail houses.
• Proven track record of managing external vendors and ensuring high standards.
• Ability to read floor plans, elevations, and complex print specs.
• Experience navigating logistics of large campus or corporate environments.

Responsibilities

• Oversee production, vendor management, and execution of high-volume commercial prints.
• Manage RFP process and solicit quotes for brochures, viewbooks, stationery, and large-format graphics.
• Supervise paper stocks selection, offset and digital runs, finishing touches.
• Be primary contact for vendor coordination, quotes, lead times, and quality.
• Oversee end-to-end project lifecycle: sourcing, proofs, and on-campus installations.
• Conduct on-site quality checks and ensure budget adherence.

Skills

English proficiency

Print buying

Vendor management

Project coordination

Budgeting & estimating

Job description

Bixby, Broken Arrow, Catoosa, Claremore, Glenpool, Jenks, Oklahoma City, Sand Springs, Sapulpa, Tulsa

State/Province

Country

United States

Date

Wednesday, July 29, 2026

Working time

Full-time

Ref#

20038475

Job Level

Job Type

Experienced

Seniority Level

Associate

Currency

USD - United States - US

Annual Base Salary Minimum

56,760

Annual Base Salary Maximum

113,520

The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount.Actual salaries will vary based onfactorsincluding, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience,knowledge, skills,and abilities. The range listed is just one component of Xerox’s total compensation package for employees.Employees are also afforded acomprehensive suite of benefits, to view those details please visit Xerox Careers for your applicable country.If you are not reviewing this job posting onXerox Careers , we cannot guarantee the validity of this posting. For a list of our current internal postings, please visitXerox Careers .

Description & Requirements

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work.Learn more about us at www.xerox.com .

Position Overview:

We are looking for a high-energy, relentless Print Buyer to oversee the production, vendor management, and execution of both high-volume commercial prints. This isn't a "sit behind a desk and send emails" role. We need a person who is focused on quality, deadlines, and budgetary precision—someone who takes personal ownership of everything from a 10,000-piece direct mail campaign to a custom-fabricated building wrap. It is expected that you will be on-site at least three days per week, engaging with clients and supervising the project.

You will be part of an international team and must be able to function independently in this hybrid role. You will be the primary bridge between our creative team and our external vendors, ensuring that every deliverable—whether it’s a brochure in a student’s hand or a graphic bolted to a wall—is delivered on time, on budget, and up to standard.

Key Responsibilities:

• Full-Spectrum Sourcing & Quoting: Manage the RFP process for diverse project types. You will solicit competitive quotes for standard commercial print (brochures, viewbooks, stationery) and large-format environmental graphics and custom installations.
• Commercial Print Oversight: Manage the production of traditional marketing collateral. This includes selecting the right paper stocks, supervising offset and digital runs, and ensuring finishing touches (folding, binding, die-cutting) meet brand standards.
• Aggressive Vendor Management: Act as the primary point of contact for a diverse roster of suppliers. You are responsible for holding vendors accountable to their initial quotes, lead times, and quality promises.
• End-to-End Project Oversight: Manage the full lifecycle of production, including material sourcing, reviewing digital and physical proofs, and coordinating complex on-campus installations.
• Proactive Problem Solving: Don’t wait for a delay to happen. You should be on the phone daily, tracking orders, verifying specs, and pre-emptively clearing roadblocks for both mail drops and site installs.
• Quality Control & Press Checks: Conduct on-site inspections for installations and press checks for critical print runs. If a color profile is off or a registration is fuzzy, you’re the one who catches it and demands a fix.
• Financial Integrity: Review and approve final invoices against original quotes. You ensure there are no "hidden fees" and that the project stays strictly within the approved budget.

Required Skills & Traits:

• The "Pitbull" Mentality: You possess a fierce sense of urgency. You aren't afraid to pick up the phone and have tough conversations with suppliers to ensure our projects stay on track and on budget.
• Technical Print Expertise: Deep knowledge of offset and digital printing, ink-to-paper behavior, and finishing techniques, alongside an understanding of large-format substrates (vinyl, acrylic, dibond, etc.).
• Analytical Estimating: Ability to look at a project spec—whether it's a 32-page catalog or a wayfinding system—and know what it should cost. You negotiate from a position of technical knowledge.
• Logistics & Distribution Mastery: Ability to juggle dozens of concurrent projects, from coordinating mail-house deliveries to managing multi-day installation crews.
• Radical Transparency: You keep meticulous records and provide concise updates so stakeholders are never left wondering about a project’s status or spend.

Qualifications:

• Exceptional proficiency in spoken and written English skills.
• 2–5 years of experience in print buying, production management, or signage installation.
• Extensive experience working with commercial printers and mail houses.
• Proven track record of managing external vendors and holding them to high standards.
• Ability to read floor plans, technical elevations, and complex print production specifications.
• Experience navigating the unique logistical challenges of a large-scale campus or corporate environment.

What We Offer:

• Competitive compensation (hourly compensation and applicable overtime).
• Comprehensive benefits offerings (including medical, dental, vision, and life insurance).
• Paid holidays, personal choice days and paid time off.
• A culture that offers flexibility and a healthy work-life balance.