Document Specialist

Opensity Solutions; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Opensity Solutions is seeking a Document Services Specialist in Phoenix, Arizona. This role includes creating and revising documents, supporting business operations, and handling confidential materials.

The ideal candidate will have an HS Diploma, 3-7 years in document outsourcing or legal fields, and experience with Microsoft Office and PDF manipulation.

We value initiative, attention to detail, and the ability to manage multiple tasks independently.

Qualifications

• 3-7 years working in document outsourcing or legal industry preferred.
• Strong initiative required; ability to work independently.
• Working knowledge of Microsoft applications essential.

Responsibilities

• Create, revise, and convert documents using software.
• Prepare and edit complex documents, spreadsheets, and charts.
• Provide administrative support for special projects.

Skills

Document management

Attention to detail

Multi-tasking

Initiative

Education

HS Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

Kofax

Job description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Position Summary

A Document Services Specialist will be providing a valuable function helping our clients streamline their administration of business operations. This position is located at our Opensity facility or a client office.

• Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software
• Prepare and edit complex documents, spreadsheets, charts
• Provide coordination and administrative support for special projects
• Efficient handling of time sensitive and confidential materials
• Perform document diagnostic activities related to troubleshooting documents inconsistencies

Qualifications

• HS Diploma or GED
• 3-7 year working in document outsourcing or legal industry preferred
• Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning
• Ability to multi-task with strong attention to detail
• Strong initiative required; ability to work independently with minimal direct supervision
• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)
• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus

Opensity Equal Employment Opportunity Statement

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.