Document Recording Specialist – Post Close; Home Equity

ServiceLink IP Holding Company, LLC; Moon Township (Allegheny County); On-site; USD 37,000 - 48,000; Full time

Job summary

ServiceLink in Moon Township, PA is seeking a Document Recording Specialist to join our mortgage services team. You will enter orders, verify documents, and coordinate filings with counties, while delivering accurate, timely service to clients.

The role requires attention to detail, the ability to multitask, and solid communication. You’ll work with file tracking systems and billing steps to ensure smooth recording processes and maintain quality standards under tight deadlines.

Qualifications

• High School diploma or equivalent preferred.
• 1–2 years’ experience in an office environment.
• Experience recording deed preferred.
• Proven customer service skills.
• Basic computer skills and proficiency with Microsoft Office.
• Ability to multi-task and meet daily production goals with accuracy.

Responsibilities

• Enter order for recording purposes.
• Perform quality control checks on unrecorded documents prior to recording.
• Submit documents to counties, for recording, via e-file systems as well as through direct mail.
• Utilize UPS for tracking of incoming and outgoing documents.
• Calculate filing fees to be paid to the county for recording.
• Able to react to change productively and handle other essential tasks as assigned
• All other duties as assigned.

Skills

Attention to detail

Multitasking

Verbal and written communication

Customer service

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Overview

Are you ready to take your career to the next level? ServiceLink, one of the top providers in the mortgage services industry, seeks an individual with a solid work history in the mortgage or real estate industry, to join our team as a Document Recording Specialist. The ideal candidate will be very detail oriented, enjoys working with clients, and is driven to meet tight deadlines. If you are ready for a career and not just your next job, now is the time to join our team and become a part of something big.

Applicants must be currently authorized to work in the United States on a full-time basis and must not require sponsorship for employment visa status now or in the future.

A DAY IN THE LIFE

In this role, you will...

• Complete Order Entry for recording documents that are received from clients.
• Recording title documents in a team environment.
• Perform quality checks on documents prior to recording.
• Submit documents to counties for recording, via e-file systems as well as through direct mail.
• Calculate filing fees to be paid to the county for recording.

WHO YOU ARE

You possess ...

• A penchant for excellence. You will use your strong attention to detail to maintain our quality standards.
• The ability to multitask in a fast paced environment, especially the ability to meet tight deadlines for filing documents.
• Excellent verbal and written communication skills.
• The ability to quickly learn new skills, processes and procedures.

Responsibilities

• Enter order for recording purpooses.
• Perform quality control checks on unrecorded documents prior to recording.
• Submit documents to counties, for recording, via e-file systems as well as through direct mail.
• Utilize UPS for tracking of incoming and outgoing documents.
• Calculate filing fees to be paid to the county for recording.
• Able to react to change productively and handle other essential tasks as assigned
• All other duties as assigned.

Qualifications

• High School diploma or equivalent preferred.
• 1 -2 years' experience working in an office environment.
• 1-2 years' experience recording deed preferred.
• Proven customer service skills.
• Must be able to use and have basic computer skills and be proficient in the Microsoft software products.
• Must be able to multi-task.
• Must be capable of meeting daily production goals with a high level of accuracy.
• Critical reasoning and thinking skills required.