Document & Office Leader for Water Infrastructure Projects

Acciona S.A; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

ACCIONA is seeking a Document Controller / Office Manager to run daily office operations and lead project document control for the WIFA Long Term Water Augmentation Fund Program. You will implement a structured DMS, ensure version control, and maintain audit trails for drawings, RFIs, submittals, and contracts.

You will coordinate between project teams, subcontractors, and authorities, overseeing meetings, travel, and communications while protecting confidential data and supporting

Qualifications

• Bachelor-level or equivalent preferred for accountability in document control and administration.
• Experience in admin support, office management, or document control for engineering or major infrastructure projects.
• Proficiency with EDMS platforms and document control procedures.

Responsibilities

• Establish and maintain project document control system (DMS) and workflows.
• Manage drawings, RFIs, submittals, reports, specs, contracts and amendments.
• Coordinate document flow between teams, subs, authorities, and clients.
• Maintain versioning, audit trails, and secure access to sensitive docs.
• Support travel, meetings, minutes, agendas, and project communications.

Skills

Highly organized

Interpersonal communication

Prioritization & multitasking

Confidential information handling

Train team on control processes

Infrastructure projects experience

Writing & document tracking

Strong organizational skills

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Procore

Autodesk

SharePoint

ProjectWise

Asite

Job description

ACCIONA is seeking a Document Controller / Office Manager to run daily office operations and lead project document control for the WIFA Long Term Water Augmentation Fund Program. You will implement a structured DMS, ensure version control, and maintain audit trails for drawings, RFIs, submittals, and contracts.

You will coordinate between project teams, subcontractors, and authorities, overseeing meetings, travel, and communications while protecting confidential data and supporting