Document Control & Office Manager — Water Infrastructure

ACCIONA; Northern (KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

ACCIONA is seeking a Document Controller / Office Manager to oversee daily office operations and project document control for water infrastructure initiatives under the Acciona Fengate JV. You will implement a rigorous DMS, manage versioning, and ensure audit trails across drawings, reports, and specifications.

The role requires coordinating with internal teams, external advisors, and authorities, while maintaining confidentiality and compliant records.

Qualifications

• Experience in administrative support, office management, or document control for engineering or infrastructure projects.
• Proficiency with document control procedures and revision control.
• Experience using EDMS platforms and common project management tools.

Responsibilities

• Manage daily office operations and project document control workflows.
• Maintain document numbering, metadata, and revision control in the DMS.
• Coordinate document flow between project teams, subcontractors, and authorities.
• Support audits with accurate documentation and traceability.
• Maintain live deliverable registers with due dates and forecasts.

Skills

Highly organized

Strong written and verbal communicatie

Interpersonal and client-facing

Proactive and able to manage multiple

Education

High school diploma

Associate’s or Bachelor’s degree preferred

Tools

Procore

Autodesk

SharePoint

EDMS platforms

Job description

ACCIONA is seeking a Document Controller / Office Manager to oversee daily office operations and project document control for water infrastructure initiatives under the Acciona Fengate JV. You will implement a rigorous DMS, manage versioning, and ensure audit trails across drawings, reports, and specifications.

The role requires coordinating with internal teams, external advisors, and authorities, while maintaining confidentiality and compliant records.