Document Management Analysts II

TMG The Moore Group DBA TMG Solutions; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A legal and information services firm based in Los Angeles is seeking Document Management Analysts II to manage various legal documents and support litigation efforts. Responsibilities include gathering and assembling data, ensuring quality input for case management, and producing written documents. Candidates must have excellent communication skills, experience in litigation support, and the ability to work under pressure. Familiarity with relevant software tools and a U.S. citizenship requirement are essential.

Qualifications

• Three years of experience in major litigation support projects or relevant undergraduate degree.
• Demonstrated ability to work independently in a team environment.
• Ability to obtain a Public Trust clearance.

Responsibilities

• Complete various aspects of legal documents.
• Gather information using legal research tools.
• Input data into the case management system.
• Produce written documents using automation software.

Skills

Excellent written and oral communication skills

Ability to work independently in a team environment

Hands-on familiarity with office and network environments

Ability to deliver high-quality work under pressure

U.S. Citizenship

Education

Three years of experience in major litigation support

Undergraduate degree

Tools

Oracle

Relativity

Trial Director

Job description

About the job Document Management Analysts II

Statement of Work

Job Requirements:

Document Management Analyst II (Criminal) (2 Individual)

Completes various aspects of recurring legal documents.

Uses general reference sources and legal research tools to gather information to assist attorneys and staff

Searches internal plus external files for material used in a variety of recurring reports.

Assembles file data or secures data from staff members into the proper format based on the purpose and nature of the report.

Accurately inputs data for the case and matter statistical management system.

Independently reviews resource documents and files to determine appropriate codes for the case management system and work hour input and reports.

Researches and reviews the documents by consulting with the attorneys.

Produces a variety of written documents utilizing a range of automation software. Products include complicated tables, graphs, and charts which may be incorporated into other documents or presentations.

Assists with receiving, evaluating and producing discovery in the Document Management area.

Identifies potential sources of information that may be beneficial for the government's position in the case.

Assists in organizing and processing information for efficient retrieval through automated means such as scanning, indexing, and organizing documents in a database.

Basic Qualifications:

• Excellent written and oral communication skills.
• Three years of experience on major litigation support projects or undergraduate degree. Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology.
• Demonstrated ability to work independently in a team environment.
• Requires hands‑on familiarity with the Government's office and network environment, including but not limited to data processing environments, including office automation networks, PC‑based databases and other applications, internet and server‑based databases and other applications, such as Oracle, Relativity or other document review platform, Trial Director, etc or similar applications/databases.
• Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems.
• Ability to consistently deliver highest quality work under extreme pressure will be very important.
• Ability to obtain a Public Trust clearance.
• Must be a U.S. Citizen.

Desired Skill Set:

• Experience working in a Government and/or Litigation Support environment in conjunction with basic qualifications, valued.
• Familiarity with ESI tools and knowledge of eDiscovery procedures and resources preferred.
• Experience as a Legal Assistant, valued.
• Current or active clearance.

Other Information:

40 hours per week, Monday‑Friday, with the exception of Federal Holidays. Typical hours are 8:30 a.m. 5:00 p.m., unless otherwise stated.

If Overtime is needed, overtime shall only be performed with the prior approval of the appropriate personnel in accordance with company procedures and the procedures established by the DOJ client/OLS.

Travel:

Travel shall only be performed with the prior approval of the COR, if needed.

Special Provisions:

Contractor Security Clearances All contractor personnel shall successfully pass a Public Trust prior to starting work on‑site via DOJ security.

References:

Please obtain THREE (3) PROFESSIONAL REFERENCES.

The candidates should list the person(s) with professional association NOT PERSONAL REFERENCES. The following FORMAT should be used when LISTING PROFESSIONAL REFERENCES:

• Name of Reference:
• Job Title:
• Organization:
• Phone:
• Email:
• Relationship to candidate during tenure

Please request an updated resume to include the THREE (3) PROFESSIONAL REFERENCES.

Resumes

Candidates should indicate the city/state for each position, schools, etc. In addition, they should indicate the duration of each position and when they received degrees, diplomas, etc. (MM/YYYY to MM/YYYY, if specific