Document Imaging Technician - Full Time

OU Medical Center; Oklahoma City (OK); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive wages

Total rewards package

Relocation assistance if outside 100mi

Job summary

OU Health seeks a Document Imaging Technician I for the downtown OKC campus. The role focuses on organizing, scanning, and maintaining records, converting paper to electronic formats with strict accuracy and confidentiality.

Levels 1–3 vary by experience, education, and licenses. A strong eye for detail and proficiency with imaging software are essential, with opportunities to grow in a market-leading benefits environment.

Qualifications

• High School Diploma or GED required.
• Level 1/2/3 vary by experience, education and licenses/certifications.
• Strong attention to detail and accuracy in handling records.

Responsibilities

• Document Preparation: organize records for scanning and review.
• Scanning & Indexing: scan and classify documents to correct patient/record.
• Quality Assurance: verify images for legibility and accuracy.
• Records Management & Compliance: maintain confidentiality and timely processing.

Skills

Attention to detail

Imaging software

Organizational skills

OnBase

Epic

Education

High School Diploma or GED

Tools

OnBase

Epic

Media Manager

Job description

Position Title

Document Imaging Technician - Full Time

Department

Health Information Mgmt

Job Description

New to OU Health? Ask your recruiter about our competitive wages and total rewards package, including possible relocation assistance if you are located outside of 100 miles!

**These positions are available in levels 1,2,or 3 depending on experience, education, and licenses/certifications**

Looking for a way to get your foot in the door to a career in Health Information Management? This is the perfect entry level role to get started.

We are looking for a task focused, independently motivated individual to fill this role which includes transporting records across our downtown campus, among other duties.

This would be the perfect role for someone wanting to build a career path using our market leading benefits.

SHIFT/LOCATION: Days, M-F / Downtown OKC Campus

General Description

A Document Imaging Technician I is responsible for organizing, scanning, editing, and maintaining both physical and digital records while ensuring accuracy, security, and easy access. The role focuses on converting paper materials into electronic formats, applying proper indexing, conducting quality checks, and managing systems such as ONBASE and EPIC. Strong attention to detail, technical proficiency with imaging software, and excellent organizational skills are essential.

Essential Job Duties

• Document Preparation:
  
  
  • Unpacks, sorts, and organizes records according to established procedures.
  
  
  • Prepares documents for scanning, including removing staples, repairing tears, removing duplicates, and arranging documents in reverse chronological order.
  
  
  • Verifies patient identifiers are present on all pages and ensure documents belong to the correct patient and account. From multipage documents the patient's name and MRN/CSN has to be on the 1st page of the multipage document.
  
  
  
  


• Scanning and Indexing:
  
  
  • Scans documents according to HIM Operations departmental policies and procedures in OnBase and/or directly in Epic utilizing Media Manger.
  
  
  • Indexes accurately and classifies documents to the correct patient, account, and document type.
  
  
  • Validates scanned images against original documents to ensure completeness and accuracy.
  
  
  
  


• Quality Assurance and Compliance:
  
  
  • Reviews scanned images for legibility, completeness, and correct association to the correct patient's medical record/CSN
  
  
  • Participates in routine quality audits assigned by HIM leadership, however, all indexers are responsible for the final quality associated with anything that is indexed.
  
  
  • Identifies and communicate errors, discrepancies, or process barriers to leadership.
  
  
  
  


• Records Management:
  
  
  • Assist with maintaining scanned and indexed documents/batches on site for 72 hours before final destruction of these documents.
  
  
  • Maintains confidentiality and security of all protected health information.
  
  
  
  


• Employee Engagement & Participation:
  
  
  • Actively participates in department meetings, daily huddles and training sessions to support team communication and continuous improvement.
  
  
  • Demonstrates accountability and engagement by contributing ideas, feedback and solutions to improve workflows and service quality.
  
  
  • Collaborates effectively with peers, leadership and cross-functional teams to support HIM Operations goals.
  
  
  • Supports a positive and respectful work environment by demonstrating professionalism, teamwork and adaptability to change
  
  
  
  


• Patient First:
  
  
  • Performs all duties with a Patient First mindset, recognizing the critical role accurate and timely documentation plays in patient care.
  
  
  • Ensures medical records are processed accurately and promptly to support continuity of care and clinical decision-making
  
  
  • Maintains strict confidentiality and safeguards protected health information in alignment with Patient First principles and organization policies.
  
  
  
  


• High Reliability:
  
  
  • Adheres to High Reliability principles by consistently following established policies, procedure and quality standards.
  
  
  • Demonstrates attention to detail and situational awareness to prevent errors and reduce risk to patient safety.
  
  
  • Identifies, reports and escalates potential errors, process gaps or safety concerns to leadership in a timely manner.
  
  
  
  

General Job Duties

• Performs other duties as assigned

Minimum Requirements (Level 1)

• Education: High School Diploma or GED required.


• Experience : No experience required.


• Certification/License/Registration: None required.

Minimum Requirements (Level 2)

• Education: High School Diploma or GED required.


• Experience: At least 3 years of experience in a health information and/or document imaging required.


• Certification/License/Registration: None required.

Minimum Requirements (Level 3)

• Education: High School Diploma or GED required.
  
• Experience: At least 5 years of experience in a health information and/or document