Digital Collections Specialist

Embry-Riddle; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle seeks a Digital Collections Specialist to manage digitization efforts and grow the library's digital collections. You will prepare materials for digitization, organize digital assets, and create metadata while supporting preservation and quality assurance.

The role emphasizes collaboration with Archives & Special Collections staff and ongoing workflow improvements. Ideal candidates have 1–3 years in a cultural heritage setting, strong detail orientation, and the ability to learn new

Qualifications

• 1–3 years of experience in a library, archives, museum, or cultural heritage setting.
• Demonstrated attention to detail and accuracy with large quantities of information and digital assets.
• Strong organizational skills to manage multiple projects and workflows.
• Proven ability to learn new software, systems and technologies.
• Effective written and verbal communication skills.
• Ability to work independently with moderate guidance and collaborate with colleagues.

Responsibilities

• Prepare materials for digitization and contribute to digitization workflows.
• Organize and manage digital assets and metadata.
• Create and review metadata, supporting digital preservation and quality control.
• Collaborate with library staff and manage project progress and challenges.

Skills

Attention to detail

Organizational skills

Project management

Communication skills

Technology proficiency

Education

Bachelor's degree

Job description

Job Description

Job Description The Hunt Library seeks a detail-oriented and technically skilled Digital Collections Specialist to manage and contribute to digitization and digital collections initiatives within Archives & Special Collections. This position will preserve and expand access to the library’s unique collections by preparing materials for digitization, organizing and managing digital assets, creating and reviewing metadata, and supporting digital preservation and quality control practices. This position offers an opportunity to apply existing library or cultural heritage experience while developing and expanding specialized skills in digital collections, digitization, and digital preservation. Demonstrated technical aptitude, responsive communication, attention to detail, and willingness to learn are highly valued. The successful candidate will work collaboratively with library staff, exercise sound judgment when managing projects and digital assets, follow established standards and workflows, and communicate proactively about project progress, questions, and challenges.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

Benefits

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

• Education Bachelor's degree.
• Minimum Qualifications 1–3 years of experience working in a library, archives, museum, historical organization, or other cultural heritage environment.
• Demonstrated attention to detail and ability to maintain accuracy when working with large quantities of information, digital files, and descriptive data.
• Strong organizational skills and ability to manage multiple projects, prioritize work, and follow established procedures and workflows.
• Demonstrated computer proficiency and ability to learn and effectively use new software, systems, and technologies.
• Ability to work independently with moderate to minimal guidance and collaborate successfully with colleagues on projects and initiatives.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience with digitization, scanning, digital photography, or image processing.
• Experience with digital asset management systems, digital collections platforms, repositories, archival management systems, or related library technologies such as JSTOR Stewardship, ArchivesSpace, CONTENTdm, or Alma
• Familiarity with metadata concepts or standards such as Dublin Core, MARC, XML, or similar schemas.
• Familiarity with digital preservation concepts and practices.
• Experience organizing and managing large quantities of digital files.
• Experience with relational databases, scripting, batch metadata updates, or other technologies used to manage digital collections.
• Ability to learn new digital tools, software, and technologies quickly.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities.

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Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities.