Document Controls Specialist

STV; New York (NY); On-site; USD 63,000 - 85,000; Full time

Job summary

An established industry player is seeking a Document Control Specialist to join their dynamic PM/CM group in New York City. In this pivotal role, you will leverage your expertise in document management to ensure efficient control, scanning, and distribution of essential project documents. The ideal candidate will possess strong communication skills and a keen attention to detail, enabling seamless collaboration with diverse teams. This opportunity not only offers a chance to contribute to significant construction projects but also to thrive in a supportive environment that values innovation and professional growth. If you are passionate about making a difference in the construction industry, this role is perfect for you.

Benefits

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off (16 days)

Paid Holidays (8 days)

Parental Leave

Continuing Education Program

Professional Licensure and Society Memberships

Qualifications

• 5+ years of experience in project management or related fields.
• Bachelor's degree in Construction Management or Engineering is required.

Responsibilities

• Control, scan, index, and distribute project documents using Procore.
• Assist Project Managers with document control and distribution.

Skills

Document Control

Communication Skills

Detail-oriented

Organizational Skills

Education

Bachelor's Degree in Construction Management

Bachelor's Degree in Engineering

Tools

Procore

Microsoft Office Suite

Bluebeam

Adobe Acrobat

Job description

Document Controls Specialist page is loaded

Document Controls Specialist

Apply locations New York, New York time type Full time posted on Posted 11 Days Ago job requisition id JR3082.

STV is looking for a Document Control Specialist for our PM/CM group in NYC.

STV is a nationally recognized leader for delivering value and excellence in construction management, engineering, architecture, planning and environmental services, is seeking a Document Control Specialist. The individual we seek should be skilled in the use of technology to complete their day to day tasks. They should be able to communicate well with a large team in order to coordinate and complete multiple responsibilities on a deadline.

Essential Job Duties:

• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents, and retrieve documents.
• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing.
• Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

Hardware/Software Knowledge:

• Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.

Professional Experience Level/Other Qualifications:

• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Minimum of 5 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field.
• Must be detail oriented and highly organized.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Experience with public agencies contract administration is preferred.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Compensation Range:

$63,147.00 - $84,196.00

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits: • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships.

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

About Us

STV exists to make communities better through innovative solutions that connect people, places and the present to the future. Our local teams throughout the country deeply understand the needs of their communities and have the expertise to provide solutions. We are also committed to giving back to our communities and our neighbors through volunteering and philanthropic activities; fundraising events; scholarships, internships, and mentoring; and sustainability and community improvement projects. Learn more.

EEO Statement

STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.