Document Controls Specialist - Gateway

Arcadis; Newark (NJ); On-site; USD 60,000 - 85,000; Full time

Job summary

Arcadis is seeking a Document Control Specialist for the Gateway Hudson Tunnel Project, a significant infrastructure initiative. The role involves managing documentation processes, ensuring compliance with policies, and supporting project management through detailed documentation and coordination.

Benefits

Medical, dental, and vision benefits

401K

Paid parental leave

15 days PTO that accrue per year

Reward & recognition program

Qualifications

• 5 years of experience performing Document Control work, including 2 years in Engineering or Construction.
• Intermediate to advanced proficiency in desktop applications.

Responsibilities

• Enter data into Contract Management and MS SharePoint databases.
• Manage the Document Control/Change Control process for project documents.

Skills

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Proficiency with Microsoft PowerPoint

Commercial awareness

Organizational understanding

Ability to think through complex issues

Education

Bachelor's Degree or equivalent work experience

Tools

Primavera Contract Management

Adobe Acrobat

Job description

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Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description:

Arcadis is seeking a highly skilled and motivated Document Control Specialist to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP).

We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor.

The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey.

This is more than just a job — it’s a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world.

If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment.

Role Accountabilities:

• Enter data into Contract Management and MS SharePoint databases. Create PDF files through scanning or conversion from another format.
• Assist in preparing contract changes and project closeout documentation.
• Reviews contracts and various documents and records for compliance with policies and procedures.
• Coordinates the approval process for documents and contract changes.
• Manage the Document Control/Change Control process and files for all project documents including submittals, contract changes, RFIs/RFCs, correspondence, design documents, reports, meeting minutes and other records. Maintain document control/change control database systems using Primavera Contract Management.
• Distribute documents and maintain controlled distribution lists.
• Prepares and presents various reports, minutes, and records regarding contract document control/change control issues.
• Assist in preparing project closeout documentation.
  
  

Required Qualifications:

• 5 years of experience performing Document Control work, including two (2) years in the Engineering or Construction industry.
• A Bachelor's Degree or equivalent work experience.
  
  

Key Skills and Abilities:

• Intermediate to advanced proficiency with desktop applications (e.g., Microsoft Word, Excel, and PowerPoint),
• Commercial awareness and organizational understanding,
• A logical approach and ability to think through complex issues to coordinate multi-faceted aspects of projects,
• Advanced proficiency using common project management software and systems,
• Advanced understanding of the three types of project financials,
• Implement assigned tasks independently, utilizing increasing skills, techniques, and methods,
  
  

Preferred Qualifications:

• Experience with Primavera Contract Management Document/Configuration control databases reporting.
• Experience with Adobe Acrobat writer.
  
  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $85,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

Join Arcadis. Create a Legacy.

#ANA-Mobility-Jobs #ANA-Construction #ANA-Gateway

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