Document Controls Specialist

Quanta Infrastructure Solutions Group; Eagle Mountain (UT); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Health coverage (medical, dental, vis

401(k) plan

PTO and paid holidays

Education reimbursement

Job summary

Quanta Infrastructure Solutions Group is seeking an on-site Document Controls Specialist to support project documentation and compliance with Procore and Unifier systems. You will manage electronic and hard copy documents, maintain control procedures, and ensure alignment with client and company standards.

The role requires 4+ years in construction or engineering document control, proficiency with Procore, and strong communication. Travel up to 100% is expected as projects demand.

Qualifications

• 4+ years of experience in construction or engineering document control.
• Proficiency with Procore or similar document management systems; strong MS Office skills.
• Experience with project documentation and document control procedures.
• Capable of working on-site and traveling up to 100%.

Responsibilities

• Coordinate access to the document control system for internal and external users.
• Set up Procore Submittals as per contract documents.
• Maintain distribution lists for document review.
• Assign workflow to review vendor documents.
• Ensure document revisions stay in sync across stakeholders.
• File final job books within Procore or other systems.
• Adhere to internal standards and procedures.
• Support special projects and other duties as assigned.
• Coordinate document delivery to meet project schedules.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Self-starter

Independent worker

Tools

Procore

Microsoft Office Suite

Document Management System

Adobe Acrobat

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners’ energy infrastructure needs. We use in‑house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right‑of‑Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About This Role

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an on‑site Document Controls Specialist who will be responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet‑based reports. The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.

What You'll Do

• With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return, expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client, QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead. Performs special projects and completes other job-related duties as assigned

What You'll Bring

• 4+ years of experience in construction or engineering document control. Project closeout experience is preferred
• Experience with California regulatory agencies is preferred
• Ability to adapt to meet project needs
• Experience working with quality documents is preferred
• Proficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)
• Strong organizational skills, attention to detail, and ability to work collaboratively within a project team
• Excellent written and verbal communication skills
• Experience supporting power generation or oil and gas facility construction projects
• Experience with Procore as the Document Management System
• Experience with other Document Management Systems
• Experience working with a Project Team
• Must be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking, lifting, stretching, climbing, and crawling in both on-site and office environments
• Must be able to work in varying environmental conditions and uneven terrain
• Customer service and effective time management skills
• Self-starter who can work independently while supporting the needs of the team

Travel Requirements

• Travel: Yes
• Percent of Time: Up to 100%

What You'll Get

QISG Benefits Highlights

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
  • Identity Theft Protection
  • Accident Insurance
  • Voluntary Life (spouse and child)
  • Critical Illness
  • Hospital Indemnity
  • Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities.

For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.