Document Controls Manager – Construction & Public Sector

stvinc; Roseville (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office. This role will establish, maintain, and administer comprehensive document control processes across a portfolio of major capital construction projects in California.

The ideal candidate has at least five years of document control experience, proficiency with Procore, e-Builder, Aconex, or SharePoint, and strong organizational, analytical, and communication skills to coordinate with

Qualifications

• Minimum of five (5) years of document control experience on capital construction projects.
• Experience establishing and administering document management systems and control procedures.
• Proficiency with Procore, e-Builder, Aconex, SharePoint, or similar platforms.
• Strong organizational, analytical, and problem-solving skills with attention to detail.
• Knowledge of public-sector records management and compliance requirements.

Responsibilities

• Establish and maintain document control systems, file structures, naming conventions, and workflows across a portfolio of capital construction projects.
• Develop and enforce document control procedures, standards, and best practices for consistency and compliance.
• Administer project logs (RFI, submittals, change orders, action items) and related tracking systems.
• Control revisions of drawings, specs, and contracts, maintaining current-set integrity.
• Manage document repositories, access permissions, and revision histories across stakeholders.
• Support implementation and administration of web-based project management/document management platforms.
• Coordinate review, approval, distribution, and archiving across project stakeholders.
• Maintain records retention per Judicial Council/public records requirements.
• Monitor document quality and compliance with project controls procedures.
• Prepare packages supporting audits and public records requests.
• Provide training and ongoing support to staff on document control procedures and systems.
• Generate reports and dashboards to support management decisions.
• Support project managers and other controls staff with timely access to documents.
• Coordinate closeout, turnover, and long-term records management activities.
• Identify opportunities to improve document management processes and system utilization.

Skills

Organizational skills

Communication skills

Attention to detail

Project coordination

Multi-project management

Education

Associate’s or Bachelor’s degree in Construction Management, Business Administration, Information Management, Engineering, or related field

Tools

Procore

e-Builder

Aconex

SharePoint

Autodesk Construction Cloud

Job description

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office. This role will establish, maintain, and administer comprehensive document control processes across a portfolio of major capital construction projects in California.

The ideal candidate has at least five years of document control experience, proficiency with Procore, e-Builder, Aconex, or SharePoint, and strong organizational, analytical, and communication skills to coordinate with