Senior Document Controls Manager for Public Infrastructure

STV, Inc.; Roseville (CA); On-site; USD 137,000 - 157,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Parental Leave

Continuing Education Program

Professional licensure & society memb.

Dependent care support

Job summary

STV, Inc. is seeking a Document Controls Manager in Sacramento, CA to establish and manage robust document control processes across major capital projects in California.

The role focuses on administering control systems, logs, and retention policies, coordinating among owners, consultants, and contractors, and ensuring compliance with public records requirements. The ideal candidate will have 5+ years of document control experience on large-scale construction projects and proficiency with

Qualifications

• Associate's or Bachelor's degree in Construction Management, Business Administration, Information Management, Engineering, or a related field.
• Minimum of five years of document control experience on large-scale construction projects.
• Experience establishing and administering document management systems and procedures.
• Strong knowledge of construction documentation including drawings, specifications, RFIs, submittals, change orders, contracts, and meeting records.
• Experience with document repositories, permissions, version control, and retention requirements.

Responsibilities

• Establish and maintain document control systems, file structures, naming conventions, and workflows across multiple projects.
• Develop and enforce document control procedures and standards for consistency and compliance.
• Administer submittal logs, RFI logs, change order logs, action item registers, and project tracking systems.
• Control drawing, specification, and contract document revisions while maintaining current-set integrity.
• Manage document repositories, distribution lists, access permissions, and revision histories.
• Support web-based project management and document management platforms used by teams.
• Coordinate document review, approval, distribution, and archiving with stakeholders.
• Maintain records retention in line with Judicial Council policies and public records requirements.
• Monitor document quality, completeness, and compliance with procedures.
• Prepare document packages for audits, reviews, and public records requests.
• Provide training and ongoing support on document control procedures and systems.
• Generate document control reports, dashboards, and metrics for management.
• Support project managers, cost engineers, schedulers, and other controls personnel with documentation access.
• Coordinate closeout activities, turnover packages, and long-term records management.
• Identify opportunities to improve document management processes and system usage.

Skills

Strong organizational skills

Analytical thinking

Problem-solving abilities

Excellent written and verbal skills

Ability to manage multiple priorities

Education

Associate's or Bachelor's degree in Construction Management, Business Administration, Information Management, Engineering, or related field

Tools

Procore

e-Builder

Aconex

SharePoint

Autodesk Construction Cloud

Job description

STV, Inc. is seeking a Document Controls Manager in Sacramento, CA to establish and manage robust document control processes across major capital projects in California.

The role focuses on administering control systems, logs, and retention policies, coordinating among owners, consultants, and contractors, and ensuring compliance with public records requirements. The ideal candidate will have 5+ years of document control experience on large-scale construction projects and proficiency with