Document Controls Manager

stvinc; Roseville (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office. This role will establish, maintain, and administer comprehensive document control processes across a portfolio of major capital construction projects in California.

The ideal candidate has at least five years of document control experience, proficiency with Procore, e-Builder, Aconex, or SharePoint, and strong organizational, analytical, and communication skills to coordinate with

Qualifications

• Minimum of five (5) years of document control experience on capital construction projects.
• Experience establishing and administering document management systems and control procedures.
• Proficiency with Procore, e-Builder, Aconex, SharePoint, or similar platforms.
• Strong organizational, analytical, and problem-solving skills with attention to detail.
• Knowledge of public-sector records management and compliance requirements.

Responsibilities

• Establish and maintain document control systems, file structures, naming conventions, and workflows across a portfolio of capital construction projects.
• Develop and enforce document control procedures, standards, and best practices for consistency and compliance.
• Administer project logs (RFI, submittals, change orders, action items) and related tracking systems.
• Control revisions of drawings, specs, and contracts, maintaining current-set integrity.
• Manage document repositories, access permissions, and revision histories across stakeholders.
• Support implementation and administration of web-based project management/document management platforms.
• Coordinate review, approval, distribution, and archiving across project stakeholders.
• Maintain records retention per Judicial Council/public records requirements.
• Monitor document quality and compliance with project controls procedures.
• Prepare packages supporting audits and public records requests.
• Provide training and ongoing support to staff on document control procedures and systems.
• Generate reports and dashboards to support management decisions.
• Support project managers and other controls staff with timely access to documents.
• Coordinate closeout, turnover, and long-term records management activities.
• Identify opportunities to improve document management processes and system utilization.

Skills

Organizational skills

Communication skills

Attention to detail

Project coordination

Multi-project management

Education

Associate’s or Bachelor’s degree in Construction Management, Business Administration, Information Management, Engineering, or related field

Tools

Procore

e-Builder

Aconex

SharePoint

Autodesk Construction Cloud

Job description

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office.

STV is seeking a highly organized and experienced Document Controls Manager to support major capital improvement and public infrastructure programs throughout California. This position will be responsible for establishing, maintaining, and administering comprehensive document control processes, systems, and procedures across a portfolio of complex construction projects. The ideal candidate will possess strong experience with document management platforms, construction project controls processes, public-sector records management requirements, and the coordination of documentation among owners, consultants, contractors, and stakeholders.

The Document Controls Manager will play a key role in ensuring the accuracy, integrity, accessibility, and retention of project documentation while supporting compliance with public records requirements, audit requests, and agency reporting standards.

Responsibilities

• Establish and maintain document control systems, file structures, naming conventions, and document workflows across a portfolio of capital construction projects.
• Develop, implement, and enforce document control procedures, standards, and best practices to ensure consistency and compliance across all projects.
• Administer and maintain project submittal logs, Request for Information (RFI) logs, change order logs, action item registers, and related project tracking systems.
• Control drawing, specification, and contract document revisions while maintaining current-set integrity throughout all project phases.
• Manage contract document repositories, version control processes, document distribution lists, access permissions, and revision histories across multiple consultant and stakeholder organizations.
• Support implementation, configuration, and administration of web-based project management and document management platforms utilized by project teams.
• Coordinate document review, approval, distribution, and archiving processes for project stakeholders, consultants, contractors, and client representatives.
• Maintain records retention practices in accordance with Judicial Council policies, public-sector requirements, organizational standards, and applicable public records regulations.
• Monitor document quality, completeness, and compliance with established project controls and document management procedures.
• Prepare and assemble document packages supporting audits, Department of Finance reviews, executive reporting requirements, and public records requests.
• Provide training, guidance, and ongoing support to Judicial Council staff, project teams, consultants, and contractors regarding document control procedures and system usage.
• Generate document control reports, dashboards, and performance metrics to support project management and executive decision-making.
• Support project managers, cost engineers, schedulers, and other project controls personnel by ensuring timely access to accurate project documentation.
• Coordinate document closeout activities, turnover packages, archiving efforts, and long-term records management requirements.
• Identify opportunities to improve document management processes, workflows, reporting capabilities, and system utilization.

Required Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, Information Management, Engineering, or a related field; equivalent relevant experience may be considered in lieu of formal education.
• Minimum of five (5) years of document control experience supporting capital construction, infrastructure, facilities, or public-sector programs.
• Demonstrated experience establishing and administering document management systems and document control procedures on large-scale construction projects.
• Strong knowledge of construction documentation including drawings, specifications, RFIs, submittals, change orders, contracts, meeting records, and project correspondence.
• Experience managing document repositories, user permissions, version control, and document retention requirements.
• Proficiency with document management and project management platforms such as Procore, e-Builder, Aconex, SharePoint, Autodesk Construction Cloud, or comparable systems.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and coordinate activities across numerous projects and stakeholder groups.

Preferred Qualifications

• Experience supporting public-sector capital programs, government agencies, courthouse facilities, or similar institutional construction projects.
• Familiarity with Judicial Council project delivery processes, records retention policies, and public records requirements.
• Experience preparing and coordinating documentation for audits, regulatory reviews, and compliance assessmen