Document Controller - Guyana

SBM Offshore; Washington (District of Columbia); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Document Controller to join their team in Georgetown. This role is crucial for managing documentation processes and ensuring compliance with quality standards. You will coordinate records from creation to storage, improve database systems, and train personnel on documentation practices. This is a permanent, full-time position in a fast-paced environment where your contributions will directly impact operational efficiency. If you thrive in organized settings and have a proactive mindset, this opportunity is perfect for you.

Benefits

Medical Insurance

Life Insurance

Competitive Salary

Qualifications

• 3+ years of experience in documentation control or quality management.
• Proficient in MS Office 365 and document management systems.

Responsibilities

• Coordinate records and information management from creation to disposition.
• Ensure compliance with quality and regulatory policies.

Skills

Document Control

Data Processing

Quality Management Systems

Effective Communication

Proactive Organization

Education

University degree in Computer Science

Experience as Documentation Controller

Tools

MS Office 365

SharePoint

Power BI

Microsoft Access

Job description

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Job Family: Information Management / Business Analytics

Location:

Georgetown, GY

Description:

SBM Offshore is a world leader in floating production solutions. Our main activities are the design, supply, installation, operationand the life extension of Floating Production, Storage and Offloading (FPSO) vessels. We employ over 7,073 people spread over eight locations, nine operational shore bases and the offshore fleet of vessels worldwide.

Through our local affiliate, Guyana Deep Water Operations Inc. (GDO), we are the Operator of the LIZA Destiny, LIZA Unity and Prosperity Floating Production Storage and Offloading Vessels (FPSOs).

We are looking for an experienced Document Controller to work onshore at our Georgetown shore base.

Role Purpose:

As Q&R Doc controller, is responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition. Will ensure documentation is systematically managed and aligned with the Company’s (Document) Management Systems and processes

Main Tasks:

• Ensure the application of Quality and Regulatory Policy for Operations
• Documentation Control / Information Management
• Administration of Data Bases where is storage the Documentation
• Update documentation
• Administration of Management Systems
• Improve and maintain data base systems
• Data processing, analysis and dashboarding
• Training/Coaching people how to find the relevant documentation
• Maintenance of the regional contents of the ‘GEMS View for Operations’ portal and repository
• Set-up and maintenance the operating manuals for the Guyana Fleet, including Management of Change
• Co-ordinate feedback and reports from the offshore units.
• Collection, consolidation, and treatment of data, notably for reporting purposes
• Follow the operations procedures and training people onshore and offshore.
• Update registers (like MDR, UDIR register, technical documental, etc.)

OTHER JOB FUNCTIONS

• Performs other related duties as assigned.

Education/Experience:

• University degree in Computer Science, Information Management or equivalent
• Minimum 3 years’ professional experience as Documentation Controller or Quality Management System, preferably within an operational environment
• Experience with office software packages e.g. MS Office 365, SharePoint, Teams, Power BI, Microsoft Access (or equivalent).
• Experience in Document Management Systems
• Experience to analyze data base and perform reports
• Fluent in (spoken and written) English.
• Available to travel to operating locations on an occasional basis
• Effective communication skills

Behavioral Competencies:

• Proactive and organized – Anticipates documentation needs and maintains structured records to ensure compliance.
• Manages complexity – Handles multiple regulatory documents and processes with accuracy and efficiency.
• Decision quality – Makes informed decisions regarding document control, versioning, and regulatory compliance.
• Action oriented – Takes prompt action to update, review, and distribute critical documents in a timely manner.
• Resourcefulness – Identifies efficient ways to manage documentation workflows and improve processes.
• Ensure accountability – Maintains strict adherence to document control procedures and regulatory requirements.
• Drive results – Ensures timely and accurate documentation to support audits, compliance, and quality standards.
• Collaborate – Works effectively with cross-functional teams to ensure proper document management and accessibility.
• Persuade – Communicates the importance of document control best practices to stakeholders.
• Influence – Ensures compliance by guiding teams on regulatory documentation standards and expectations.
• Instill trust – Maintains confidentiality, accuracy, and integrity in handling regulatory documents.
• Be resilient – Adapts to evolving regulations and documentation challenges while maintaining high-quality standards.
• Customer focus – Supports internal and external stakeholders by ensuring seamless access to accurate and compliant documentation.

WORKING CONDITIONS

• Monday to Friday, office hours
• Office located in Georgetown
• Busy, fast-paced environment

COMPENSATION PACKAGE

• Permanent, full-time position
• Competitive salary
• Medical and Life Insurance benefits

If you are interested and meet the requirements to perform this role, please apply via:

• Our website – www.sbmoffshore.com

At this time, we are seeking candidates who are Guyanese and living in Guyana.

We wish to thank all applicants for their interest. Please be guided that only selected candidates will be contacted. For more information o