Document Controller

Hargrove Engineers + Constructors; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

Personal Paid Time Off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove Engineers + Constructors is seeking a Document Control Specialist to support project teams in Richmond, VA. The role centers on managing electronic files, coordinating document workflows, and ensuring adherence to engineering standards.

You will assist project managers, respond to client requests, generate reports, and maintain accurate records using Newforma and standard office software. Strong attention to detail is essential.

Qualifications

• High school diploma or equivalent required; advanced coursework preferred.
• 5+ years of relevant document control experience in an industrial setting.
• Knowledge of engineering document control standards and construction plans.

Responsibilities

• Document management of electronic files for project and personnel distribution.
• Generate activity reports and assist project managers with admin tasks.
• Respond to client requests and maintain compliant records.
• Operate large scanners/plotters and use Newforma project center (training provided).

Skills

Document control

Administrative tasks

Communication skills

Client service

Organization

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Adobe Acrobat

Newforma

Web Collaboration Tools

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma Project Center

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Adobe Acrobat

Job description

What You'll Be DoingJob Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.Primary responsibilities will include but are not limited to:Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).Researching files and records to locate appropriate documents as requested by other personnel.Responding to client requests of all types.Generating activity reports as required by the project managers.Assisting the project managers with administrative tasks as necessary.Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework is preferred.Experience: This position requires 5+ years of relevant industrial experience in document control and administration.Required Knowledge, Skills, and AbilitiesKnowledge and application of company standards.Knowledge of engineering document control standards.Knowledge and understanding of construction plans and diagrams.Knowledge of large-scale scanner and plotter operation.Ability to organize effectively.Extreme attention to detail.Excellent listening and communication skills, both verbal and written.Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.Exceptional customer service skills and ability to comply with client procedures.Physical RequirementsAbility to sit, stand, or walk for long periods of time.Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.