Document Controller

Turner & Townsend Limited; Philadelphia (Philadelphia County); On-site; USD 70,000 - 90,000; Full time

Job summary

Turner & Townsend is seeking a Document Control Specialist to implement and oversee document management processes across capital projects in Philadelphia. This role involves ensuring documentation accuracy and supporting data flow while maintaining compliance with industry standards. Ideal candidates will have extensive experience in document management and a strong proficiency with Microsoft 365 and data analysis tools.

Qualifications

• Minimum 6-7 years of relevant work experience required.
• Proficient in Microsoft 365 products.
• Experience with data analytics and visualization software preferred.

Responsibilities

• Implement and maintain document control processes.
• Support the workflow for capital projects documentation.
• Train team members in document control processes.

Skills

Document Control

Data Analysis

Microsoft 365

Team Management

EDMS/DMS

Construction Documentation

Education

Bachelor's Degree in Business Administration

Tools

Power BI

Data Studio

Tableau

Job description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

• Implement and maintain document control processes, ensuring document control, cataloging, change control, and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for capital projects, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint-based system, ensuring necessary documentation is properly managed.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and handle other related tasks.
• Train team members in processes and document control software as necessary.
• Adhere to SOX control responsibilities where applicable.

Qualifications

• A bachelor's degree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Skilled in using spreadsheet tools to manage large data sets.
• Experience with Power BI, Data Studio, Tableau, or similar programs for data analytics and visualization is preferred.
• Prior experience managing teams is a plus.
• Strong experience with Electronic Document Management Systems (EDMS/DMS).
• Understanding of construction documentation.

Additional Information

*On-site presence requirements may change depending on our client's needs.*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to effect change.

We support our people to succeed both professionally and personally by promoting a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.

Learn more about us at www.turnerandtownsend.com and https://www.heery.com/.

All information provided will be kept confidential in accordance with EEO guidelines.

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Unsolicited resumes/CVs sent through our website or to personal email accounts are considered property of Turner & Townsend and are not subject to agency fee payments. To be an authorized agency, a formal written agreement must be in place, and the agency must be invited by our Recruitment Team to submit candidates.