Document Controller

Turner & Townsend; Philadelphia (Philadelphia County); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company in project management seeks a Document Control Manager in Philadelphia. This role involves ensuring proper document management processes, overseeing workflows, and training team members. Ideal candidates will have significant experience with EDMS and strong communication skills, supporting a collaborative working environment.

Qualifications

• Minimum 6-7 years of relevant work experience.
• Strong experience with electronic document management systems (EDMS/DMS).
• Experience managing people is a plus.

Responsibilities

• Implement and maintain document control processes.
• Support workflow and delivery for capital projects.
• Train team members in document control software.

Skills

Microsoft 365

Data analytics

Data visualization

Communication

Education

Bachelor's degree in business administration or related field

Tools

Power BI

Tableau

Data Studio

Job description

Job Description

• Responsible for implementing and maintaining document control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
• Trains team members in processes and document control software as necessary.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications:
Qualifications

• A bachelor's degree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Proficiency in using spreadsheet tools to manage large amounts of data.
• Experience utilizing Power BI, Data studio, Tableau or any equivalent program for data analytics and data visualization, preferred.
• Prior experience managing people is a plus.
• Strong Electronic document management system (EDMS/DMS) experience.
• Understanding of construction documentation.
• Excellent communication skills.

Additional Information

On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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_It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. _

_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. _