Document Controller

AlíaGestiónIntegraldeServicios,S.L.U; Location (WV); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Flexible working hours

Employer pension match

Income protection

Life assurance

Training and development programme

Family & Well-Being support

Sports and social activities

25 days annual leave + holidays

Recognition awards

Job summary

Ayesa Engineering is seeking a Document Controller to manage document flow, storage, and compliance across large civil infrastructure projects. The role focuses on CDE management, document numbering, and audits, with hybrid working and a strong emphasis on quality.

Ideal candidates will have 2+ years in document control, experience with Asite/ProjectWise, and solid Microsoft Office skills, especially Excel.

Qualifications

• Minimum of two years’ relevant experience in document control roles.
• Strong knowledge of CDEs such as Asite and ProjectWise.
• Detail-oriented with high standards of quality and compliance.
• Excellent communication and interpersonal skills; able to train others.
• Strong administration skills and Excel knowledge.
• Experience on large civil infrastructure projects.
• Relevant industry qualification or training.

Responsibilities

• Manage the flow of documents in and out of the project.
• Ensure documents are stored in the relevant Common Data Environments (CDEs).
• Issue documents to clients and external stakeholders per approved processes.
• Upload incoming documentation to the filing system.
• Maintain the Master Information Delivery Plan and ensure document numbering validity.
• Manage CDEs such as Asite and ProjectWise.
• Perform audits and compliance checks on documents when required.

Skills

Document control

Strong communication

Attention to detail

Administration

Education

Relevant industry qualification

Tools

Asite

ProjectWise

Excel

Job description

Company Description

Ayesa Engineering is a global consultancy with more than 3,200 employees. Its UK & Ireland business combines the strength and resources of an international organisation with the agility and autonomy typically associated with an SME.

Operating in 16 countries across 40 disciplines, Ayesa Engineering generates annual revenues of approximately €312 million and has established a strong international reputation across a broad range of engineering sectors. Its expertise spans water and flood infrastructure, transportation, marine and coastal engineering, geoscience, environmental services, energy, and building structures.

The UK & Ireland teams deliver technically complex and varied projects that enable professionals to develop broad expertise rather than being confined to highly specialised roles. This provides the opportunity to make a meaningful local impact while benefiting from the stability, technical knowledge, and career development opportunities of a well-established global consultancy.

Position

What You Will Be Doing

As a Document Controller, you will be responsible for the smooth flow of documents in and out of the project, ensuring that correct processes and procedures are followed. You will also ensure that documents are correctly stored and organised in the relevant Common Data Environments.

• Issuing of documents to the client and other external stakeholders, following the approved processes and procedures.
• Uploading incoming documentation to the relevant filing system.
• Populate and manage the Master Information Delivery Plan, ensuring all documents have a valid document number.
• Management of CDE’s, such as Asite and ProjectWise.
• Ensure document registers are kept up to date, and archiving systems are in place.
• Perform audits and compliance checks on documents as required.

Requirements

What You Bring

• Minimum of two years’ relevant experience in document control roles.
• Strong working knowledge of CDE’s such as Asite and ProjectWise.
• Detail-oriented with a focus on maintaining high standards of quality and compliance.
• Excellent communication and interpersonal skills, with the ability to train and guide team members effectively.
• Strong administration skills and knowledge of Microsoft Office products, in particular Excel.
• Experience working on large-scale civil infrastructure projects.
• A relevant, industry recognised qualification or previous training.

Other information

What We Offer:

• Competitive Salary: We offer a competitive salary package to attract and retain top talent in the industry.
• Flexible Working: Enjoy flexible working hours and hybrid working, allowing you to achieve a better work-life balance.
• Employer Pension Match Scheme: We offer a pension match scheme to help you secure your financial future.
• Income Protection: Receive support in safeguarding your income in the event of illness or injury.
• Life Assurance: Gain peace of mind with life assurance coverage.
• Training and Development Programme: Access a range of training and development opportunities to enhance your skills and advance your career.
• Family & Well-Being Support: Benefit from our Enhanced Maternity & Paternity Benefits and our confidential support services to address personal or professional challenges, included in our Employee Assistance Programme.
• Sports and Social: Engage in our vibrant sports and social activities to foster a sense of community and well-being among our team members.
• Increased Annual Leave: 25 days’ annual leave plus statutory bank holidays, enjoy increased annual leave entitlements based on years of service.
• Recognition Awards: Receive recognition for your contributions through our awards program, celebrating achievements and excellence.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.