Document Controller

LT Technology Services; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

LT Technology Services is seeking a Document Controller to support project teams across offices. The role focuses on controlling drawings, correspondence, and all project documents while ensuring compliance with Client’s standards and IMS integrity.

The DC will liaise with project stakeholders, maintain document numbers, and ensure on-time delivery of information. Candidates should have extensive experience with electronic document management systems and MS Office.

Qualifications

• Five (5) years of experience as a Document Controller.
• Experience with multiple project teams and offices.
• Advanced understanding of Engineering Technical Documentation (Types and...).
• Excellent knowledge of information management processes.

Responsibilities

• Ensure application of document control processes, standards, tools and systems.
• Manage drawings, correspondence, internal documentation, and project documents.
• Oversight that Contractor Document Control conforms to standards.
• Maintain integrity of project information in IMS and respond to queries.
• Deliver timely distribution of documents per DDM and project needs.

Skills

Document control processes

Interpersonal skills

Communication

MS Office

Information management

Tools

Electronic document management systems

Job description

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Document Controller (DC) will be assigned to one or more projects and will function under a dotted-line matrix organization with hard line accountability to the Client Information Manager based upon project assignments. The DC is accountable to ensure adherence to company standards and processes, and will be assigned to support project teams at various offices; minimal travel between offices is required.

Key Responsibilities

Governance and Control

• Ensure the effective application of Client’s Document Control processes, procedures, numbering standards, tools and systems
• Perform Document Control activities for the assigned Project Team including the management of all drawings, correspondence, internal documentation, final project documentation, and all project related documents
• Implement procedures and work processes that adhere to Client's Document Control standards
• Responsible for oversight and assurance that Contractor Document Control function conforms and delivers to Client’s Document Control standards
• Basic understanding of DFO (Documents for Operations) requirements
• Utilize and share lessons learned in accordance with Client's best practices
• Responsible for maintaining integrity of the Project information stored in Client’s Information Management System (IMS)
• Respond to Project queries and status requests
• Expedite personnel delivering documents to meet the scheduled delivery of information
• Ensure information is handed over in compliance with the Client’s Document Control requirements, the specific operations business needs and in alignment with the project

Interfaces

• Develop and maintain interfaces with key project stakeholders within the Company as well as with the Contractors
• Represent the Document Management function at relevant project meetings or workshops (e.g. Project Team Meetings and Project Service Meetings)
• Support and champion document management standardization objectives through the provision of training and other knowledge sharing activities
• Liaise with the Contractor Document Control staff regularly
• Research and maintain awareness of DC standards and business best practices for
• Serve as the point-of-contact for the project team for the management of project documentation and the supporting applications

Administration

• Deliver efficient, effective and secure management of documents and Project Team support that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing, distribution to ensure that project documents adhere to the documentation requirements (name, revisions, review and approved, etc.)
• Process incoming/outgoing Project Documentation accurately, and in a timely fashion
• Timely distribution of submitted documents based on pre-approved Document Distribution Matrix (DDM)
• Perform quality assurance to ensure integrity and accuracy of the Project Master Document Register
• Analyze data from the project MDR to identify gaps in documentation
• Facilitate training and guidance for project team members use of the IMS
• Oversee the application of document numbers and the delivery of documents to meet project requirements to both internal project team members and Contractors
• Daily contact with Client Project team members and routine contact with Document
• Proactive in addressing or sharing issues with others who can address them

Essential experience and job requirements

Experience

• Five (5) years of experience as a Document Controller
• Relevant professional experience gained from at least two different job roles related to engineering document management on projects or business assets
• Experience using electronic document management systems for processing of Transmittals/Documentation and controlling and reporting project data
• Advanced understanding of Engineering Technical Documentation (Types and

Skills

• Sound knowledge of Information and Document Management processes
• Excellent interpersonal and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries
• High level of self-motivation
• Strong verbal and written communication and Organizational skills
• Advanced user of MS Office suite of software

Desirable criteria and qualifications

• Experience in Oil and Gas / LNG sector
• Previous experience in a Client / Operator role
• Prior experience with Onshore, Offshore and LNG projects preferred

“LTTS is an Equal Opportunity Employer and maintains a clear policy against discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. As an inclusive organization, we actively endorse equal opportunities for all candidates with the right mix of talent, skills, and potential. We encourage applications from a diverse pool of candidates and selection for roles will solely be based on individual merit.”

"L&T Technology Services LTD is an equal opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require any accommodations to participate in the recruitment process or to perform the essential functions of the job, please let us know. We will work with you to provide reasonable accommodations in accordance with applicable law."