Document Control Lead

Turner & Townsend; Town of Texas (WI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Per Diem

Job summary

Turner & Townsend seeks an experienced Document Controls Lead to manage all project documentation and transmittals for a major capital project, coordinating with the PMC on EDMS workflows and SharePoint systems. This client-facing role emphasizes team leadership onsite and robust document control practices.

The ideal candidate has 6–7 years of experience, a solid EDMS background, and proficiency with Procore and Microsoft 365.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• Minimum 6–7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Proficient in spreadsheet tools to manage large data.
• Experience with data analytics/visualization tools (Power BI, Data Studio, Tableau).
• Strong EDMS/DMS experience and understanding of construction documentation.

Responsibilities

• Implement and maintain document control processes for owner operator.
• Coordinate document delivery for a capital project via PMC and other sources.
• Manage interfaces with PMC’s EDMS and ensure accurate workflows and distribution matrices.
• Develop and maintain SharePoint-based project documentation system.
• Manage transmittals from PMC’s EDMS and coordinate workflow responses.
• Train team members in document control software and processes as needed.
• Adhere to SOX control responsibilities where applicable.

Skills

Document control

Procore

SharePoint

EDMS

Power BI

Data visualization

Microsoft 365

Excel

SOX control

Education

Bachelor's degree in business administration or related

Tools

Procore

SharePoint

EDMS/DMS

Power BI

Tableau

Job description

Turner & Townsend is a global professional services company with over22,000 peoplein more than 60 countries.

Working with our clients across real estate, infrastructure,energyand natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estateservicesand investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Turner & Townsend seeks an experienced Document Controls Leadto work in a client facing role with one of our high-profile clients. The role is tomaintainand manage all documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC).

*Per Diem available

Responsibilities:

• Responsible for implementing andmaintainingdocumentcontrol processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed foraccurate, fast, and efficient information. sharing.Identifyand mitigateobstaclesas necessary.
• Develop andmaintainthe project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
• Trains team members in processes and document controlsoftwareas necessary.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Familiar with construction documentation andlarge scaleconstruction environment.
• *SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Project/Program specifications:

• Key to highlight document control team management onsite – this is not an individual contributor role.
• Primary POC for the client and Turner & Townsend team leadership representative for document control
• Work as the subject matter expert within the document control duties on a large-scale project environment.
• Market sector experience:Data Center experience preferred
• Software specific requirements:Experience with Procore essential

• A bachelor'sdegree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Proficiencyin using spreadsheet tools to managelarge amountsof data.
• ExperienceutilizingPower BI, DataStudio, Tableau or any equivalent program for data analytics and data visualization, preferred.
• Prior experience managing people is a plus.
• Strong Electronic document management system (EDMS/DMS) experience.
• Understanding of construction documentation.
• Excellent communication skills.

*On site requirements might change based on client needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e‑mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.