Document Controller

ArcTern Ventures; California (MO); Hybrid; USD 100,000 - 135,000; Full time

Benefits offered by this job

Discretionary Bonus

Paid vacation time

Medical, Dental and Eyecare benefits

401K with match

Employee share option plan

Job summary

Hydrostor seeks a seasoned Document Controller to be based at our Willow Rock construction site in Kern County, California. You will ensure field information is current, controlled, and retrievable, supporting the first North American project with strong document management on site.

Reporting to the Information Manager and Construction Director, you will manage field records, NCRs, RFIs, and as-built redlines while coordinating with EPC contractors to maintain Hydrostor’s master document

Qualifications

• Minimum 5 years of document control on engineering or construction projects, including at least 2 years on a construction site.
• Hands-on experience with drawing revision control in the field and recall of superseded revisions.
• Experience handling field-generated documentation (RFIs, NCRs, field change notices, as-built redlines).
• Proficiency with construction document management platforms (e.g., Procore) and Bluebeam.
• Experience in heavy civil, industrial, power generation, mining, or oil and gas construction environments.
• Knowledge of ISO 9001 requirements and regulatory recordkeeping.
• Valid driver’s license and ability to work daily on a construction site.

Responsibilities

• Maintain the register of controlled copies issued at site and issue IFC drawings to the field.
• Chase documents required for construction and coordinate with the office control team.
• Log, route, and track field RFIs to closure within required turnaround times.
• Collect as-built redlines and route to engineering for incorporation.
• Support Quality team and inspectors in document management and turnover packages.
• Maintain Conditions of Certification binders and regulatory evidence at site.
• Reconcile transmittals with EPC contractor document control teams and verify delivery documentation.
• Maintain daily logs, site correspondence, photographs, permits, and posted documentation.

Skills

Document control

Site experience

Drawing control

RFI management

NCR handling

Bluebeam

Procore

QA/QC records

ISO 9001

Driver's license

Tools

Bluebeam

Procore

Job description

Title: Document Controller

Location: Kern County, California

Job Type: Full-Time – Hybrid (3+ days/week in the office)

Travel Requirement: Approximately 10% within North America

Join the Clean Energy Revolution!

Are you ready to shape the future of sustainable energy? Hydrostor, a pioneer in Advanced Compressed Air Energy Storage (A-CAES) systems, is seeking a Document Controller to join our growing Denver team. We’re enabling the energy transition to a cleaner, more reliable electricity grid, and invite you to be at the forefront of this groundbreaking journey.

Why Hydrostor?

Our cutting-edge A-CAES technology is uniquely positioned to revolutionize the energy landscape. Join us as we lead the way in shaping a greener, more sustainable future.

Your Mission

We are seeking an experienced Construction Document Controller to be based at our Willow Rock construction site in Kern County, California. Willow Rock is a 500 MW A-CAES facility delivered through three EPC contractors alongside a number of direct equipment contracts, with partial financing from the U.S. Department of Energy.

Reporting to the Information Manager with day-to-day direction from the Construction Director, you will be the person on site who ensures the field is building from current, controlled information, and that everything the field produces is captured, controlled, and retrievable. This is a hands‑on, site‑based role offering the opportunity to establish construction document control practices on Hydrostor’s first North American construction project.

Your Day-to-Day Adventures

• Drawing Control at Site: Maintain the register of controlled copies issued at site, issue current Issued for Construction (IFC) drawings and packages to the field, and physically recall and destroy superseded revisions to ensure work is never performed to outdated information.
• Outstanding Deliverables: Chase drawings and documents required for construction, coordinating with the office document control team on review and approval status, and escalate items presenting a risk to the construction schedule.
• Field-Generated Records: Log, route, and track field RFIs through to closure against required turnaround times, and manage non-conformance reports (NCRs), field change notices, site instructions, and deviation requests.
• As-Built Management: Collect as-built redline markups from the field on a regular cycle, log them, and route them to the engineering team for incorporation.
• Quality and Completion Records: support Quality team and inspectors in document management
• Regulatory Compliance: Maintain Conditions of Certification binders and supporting evidence at site, support environmental monitoring records and agency correspondence, and maintain records of regulatory inspections and findings.
• Contractor Interface: Work with the document control teams of each EPC contractor to reconcile transmittals into Hydrostor’s master document register, and receive and verify documentation arriving with equipment deliveries.
• Site Records: Maintain daily logs, site correspondence, photographic records, and posted permits and displayed documentation.

Who You Are

We are seeking a practical, detail‑oriented document control professional who is genuinely at home on a construction site. You would rather walk out and collect a document than send a third email about it, and you are comfortable being the person who insists on the correct revision when everyone is in a hurry. You know the difference between a rule worth bending under schedule pressure and one that is not. This role requires direct daily interaction with contractor supervision, craft, and multidisciplinary project teams, making resilience, sound judgment, and clear communication essential for success.

What You Bring

• Minimum of 5 years of experience in document control on engineering or construction projects, including at least 2 years based at a construction site.
• Hands‑on experience with drawing revision control in the field, including controlled hard copy management and recall of superseded revisions.
• Demonstrated experience handling field‑generated documentation, including RFIs, NCRs, field change notices, and as‑built redlines.
• Proficiency with Bluebeam and at least one construction document management platform; experience with Procore is strongly preferred.
• Experience in heavy civil, industrial, power generation, mining, or oil and gas construction environments.
• Experience with inspection and test records, checksheets, test packs, and turnover or handover package compilation is considered an asset.
• Experience working owner‑side, or on projects involving multiple prime contractors, is considered an asset.
• Familiarity with permitting or regulatory compliance recordkeeping and Delegate Chief Building Official requirements is considered an asset.
• Excellent verbal, written, and interpersonal communication skills, with the ability to hold contractors to documented requirements while maintaining effective working relationships.
• Good knowledge to the ISO 9001 requirements.
• Valid driver’s license and ability to work daily in an active construction environment.

Compensation Details

• Salary $100,000 - $135,000
• Discretionary Bonus
• Paid Vacation Time
• Medical, Dental and Eyecare Benefits
• 401K Program - with a match!
• Employee Share Option Plan

Equal Opportunity Employer

At Hydrostor, we know that fostering an inclusive workplace, which values diversity, inclusion, and belonging is paramount to our success.

To fulfill our mission, our goal is to attract people who come from all backgrounds and walks of life, who bring diverse perspectives with wide‑ranging experiences, and who share in our common passion to drive innovation and change the global energy landscape.

Hydrostor proudly embraces the principles of equal opportunity and inclusion. We are committed to providing opportunities for all employees and candidates. We ensure that all qualified applicants are considered for employment without regard to race, creed, color, religion, gender, gender identity, gender expression, age, sexual orientation, national origin, marital status, parental, pregnancy, citizenship status, veteran status, disability, or any other protected status protected by applicable law.

Hydrostor is committed to making our application and interview process accessible to everyone, and we encourage applications from people with disabilities. If you require reasonable accommodation at any stage, please contact us at [e-mail]. In your application, we welcome you to specify your preferred pronouns (e.g. she/her/hers, he/him/his, they/them/theirs, etc.).