Documentation Specialist

Maker's Pride; McComb (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Maker's Pride in Ohio seeks a Documentation Specialist to create, manage, and maintain manufacturing, quality control, safety, and operational procedure documents within our food facility.

You will work with Production, Quality Assurance, Safety, and Engineering to ensure accuracy, compliance with GMP/HACCP/SQF, and timely document audits; strong writing, organization, and ERP knowledge are preferred.

Qualifications

• 3-6 years of data entry experience.
• Experience with GMPs, HACCP, SQF is a plus.
• Knowledge of HACCP and ERP systems.
• Strong written and verbal communication skills.
• Proficiency with document management systems and software.

Responsibilities

• Develop, write, and edit SOPs, work instructions, manuals, and other documents related to manufacturing processes.
• Ensure documents are clear, accurate, and reflect current practices and standards.
• Maintain a comprehensive filing system for electronic and physical documents.
• Ensure documentation complies with industry regulations and company policies.
• Conduct regular audits of documentation for accuracy and completeness.
• Collaborate with QA to implement changes and updates to documents as needed.
• Coordinate with Production, Quality Assurance, Safety, and Engineering to gather information.
• Serve as a point of contact for document-related inquiries and staff training on document control procedures.
• Identify opportunities to improve documentation processes and systems.

Skills

Data entry

Attention to detail

Interpersonal skills

Written communication

Verbal communication

Time management

Team collaboration

Problem-solving

Tools

Microsoft Office Suite

Adobe Acrobat

Document control software

ERP systems

Job description

Job Summary

The Documentation Specialist is responsible for creating, managing, and maintaining all necessary documentation related to manufacturing processes, quality control, safety protocols, and other operational procedures within the food manufacturing facility.

Job Summary

The Documentation Specialist is responsible for creating, managing, and maintaining all necessary documentation related to manufacturing processes, quality control, safety protocols, and other operational procedures within the food manufacturing facility.

This role ensures that all documents are accurate, up-to-date, and in compliance with regulatory standards. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to work collaboratively with various departments to ensure seamless document control.

Job Duties

Duties may include, but are not limited to the following:

• Develop, write, and edit standard operating procedures (SOPs), work instructions, manuals, and other documents related to food manufacturing processes.
• Ensure all documents are clearly written, easily understood, and accurately reflect current practices and standards.
• Maintain a comprehensive and organized filing system for all documents, both electronically and physically.
• Ensure all documentation complies with industry regulations, company policies, and quality standards.
• Conduct regular audits of documentation to ensure accuracy, completeness, and adherence to regulatory requirements.
• Collaborate with the Quality Assurance team to implement changes and updates to documents as needed.
• Work closely with various departments, including Production, Quality Assurance, Safety, and Engineering, to gather information and ensure accurate documentation.
• Serve as a point of contact for document-related inquiries and provide support to staff regarding document control procedures.
• Facilitate training sessions for employees on document control procedures and the proper use of documentation.
• Identify opportunities for improving documentation processes and systems.
• Implement best practices for document control and ensure continuous improvement in document management.
• Stay updated on industry trends, regulatory changes, and advancements in document control technologies.
• Ability to work in a fast-paced manufacturing environment.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Commitment to maintaining confidentiality and security of sensitive information.

Minimum Qualifications

• 3-6 years’ experience in Data Entry
• Experience with Good Manufacturing Practices (GMPs), Hazard Analysis Critical Control Points (HACCP), SQF all pluses
• Knowledge around HACCP, ERP knowledge.
• Strong: interpersonal skills, strive in managing documentation management and control.
• Exceptional written and verbal communication skills.
• Proficiency in document management systems and software (e.g., Microsoft Office Suite, Adobe Acrobat, document control software).
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Bi-lingual skills are a plus but not required.
• Sponsorship for work authorization is not available for this position. It is the candidate’s responsibility to ensure they are legally authorized to work in the location to which they apply.

Relocation is not available for this opportunity.

Maker's Pride is an Equal Opportunity Employer.