Document Control Technician

Actalent; Romeoville (IL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Shift premium

Job summary

Actalent is seeking an EBR Specialist to clone and build Electronic Batch Records from approved templates and train production associates on the EBR system.

You will ensure data accuracy, document control, and support quality system implementations in a fast-growing manufacturing setting. Shift work includes 3rd shift with a 10:00 PM–6:30 AM schedule and a first-week training on 1st shift.

Qualifications

• High school diploma required.
• 3 years of manufacturing experience, preferably in food, cosmetics, and/or pharmaceuticals.
• Bilingual Spanish and English required.
• Strong English language skills, both spoken and written.
• Accurate data entry and detailed batch record keeping.
• Proficient in Microsoft Office and general computer use.
• Well-organized and detail-oriented with ability to meet deadlines.
• Flexible and adaptable to changing priorities.
• Willing to train on 1st shift for one week.
• Willing to work 3rd shift, Mon-Fri, 10:00 PM – 6:30 AM.
• Weekend availability to support production.
• Ability to travel between two nearby buildings.
• Able to work on the production floor and wear PPE.

Responsibilities

• Clone and create Electronic Batch Records (EBRs) from approved templates according to procedures.
• Enter product, process, and batch information into the EBR system accurately and timely.
• Review EBRs for accuracy, completeness, and consistency.
• Compare EBRs against source documents to verify alignment and compliance.
• Add required forms, attachments, and production sections to EBRs.
• Identify missing information or data discrepancies and report them.
• Update EBRs based on review feedback from quality and production teams.
• Track EBR tasks and maintain visibility of open items.
• Follow naming conventions and documentation practices for consistency.
• Communicate progress and blockers to supervisors or project team.
• Support EBR testing, review, and readiness activities, including validation or pilot runs.
• Apply cGMP and good documentation practices as trained.
• Train production floor associates on the EBR system and SOPs.
• Provide clear guidance on using the system and completing batch records.
• Support inspections, reporting, and documentation related to QA and document control.
• Collaborate with cross-functional teams on continuous improvement of EBR processes.

Skills

Manufacturing experience

Bilingual Spanish/English

Strong English (oral & written)

Data entry

MS Office

Computers

Attention to detail

Flexibility

Shift training availability

3rd shift availability

Weekend availability

Travel between sites

PPE compliance

Education

High school diploma

Tools

Microsoft Office

Job description

Job Description

You will help clone and build Electronic Batch Records from approved templates, ensure data accuracy and compliance, and train production associates on proper system use. The position offers the opportunity to gain hands‑on experience in a fast-growing manufacturing organization and to support new quality system projects and implementations.

Job Description

You will help clone and build Electronic Batch Records from approved templates, ensure data accuracy and compliance, and train production associates on proper system use. The position offers the opportunity to gain hands‑on experience in a fast-growing manufacturing organization and to support new quality system projects and implementations.

Responsibilities

• Clone and create Electronic Batch Records (EBRs) from approved templates in accordance with established procedures.
• Enter product, process, and batch record information into the EBR system accurately and in a timely manner.
• Review EBRs for accuracy, completeness, and consistency, ensuring all required fields and sections are properly documented.
• Compare EBR information against approved source documents and instructions to verify alignment and compliance.
• Add required forms, attachments, and production record sections to EBRs as directed by supervisors or EBR leads.
• Identify missing information, data discrepancies, or errors in EBRs and promptly report them to the supervisor or EBR lead.
• Make updates and corrections to EBRs based on review comments and feedback from quality and production teams.
• Track assigned EBR tasks, monitor completion status, and maintain visibility of open items and outstanding actions.
• Follow approved instructions, naming conventions, and documentation practices to maintain consistency and data integrity.
• Communicate progress, issues, and blockers to the supervisor or project team, ensuring timely escalation and resolution.
• Support EBR testing, review, and readiness activities as needed, including participation in system validation or pilot runs.
• Apply cGMP and good documentation practices as trained, ensuring all records meet regulatory and internal quality standards.
• Train production floor associates on the EBR system, standard operating procedures (SOPs), and documentation expectations.
• Provide patient, clear guidance to associates on how to use the system and complete batch records correctly.
• Support inspections, reporting, and documentation activities related to quality assurance, document control, and quality control.
• Collaborate with cross-functional teams to support continuous improvement of EBR processes and quality system implementations.

Essential Skills

• Minimum of a high school diploma.
• 03 years of experience in a manufacturing setting, preferably in food, cosmetics, and/or pharmaceuticals.
• Bilingual proficiency in Spanish and English is required.
• Good command of the English language, both oral and written.
• Ability to perform accurate data entry and maintain detailed batch records.
• Proficiency with Microsoft Office and general computer use.
• Well-organized and detail-oriented approach to work.
• Demonstrated flexibility and adaptability to changing priorities and deadlines.
• Availability to train on 1st shift for one week.
• Availability to work 3rd shift, Monday through Friday, 10:00 PM to 6:30 AM.
• Weekend availability to support production as needed.
• Ability to travel between two nearby buildings for work.
• Flexibility to work on the production floor and wear required PPE.

Work Environment

This position operates primarily on 3rd shift, Monday through Friday from 10:00 PM to 6:30 AM, with a shift premium and the requirement to train on 1st shift during the first week. You will work within a manufacturing environment that follows cGMP standards, good documentation practices, and quality system procedures. The role requires regular use of computers, Microsoft Office, and electronic systems such as the EBR platform and potentially Salesforce CRM. You will split time between two nearby facilities, located within a short five‑minute commute of each other, and must be comfortable traveling between them during the workweek. Work takes place both in an office or documentation area and on the production floor, where wearing appropriate personal protective equipment (PPE) is required. The culture emphasizes growth, innovation in beauty and skin health products, and participation in new projects and quality system implementations, offering a strong learning environment and exposure to modern manufacturing and quality practices.

Job Type & Location

This is a Contract position based out of Romeoville, IL.

Pay And Benefits

The pay range for this position is $19.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Romeoville, IL.

Application Deadline

This position is anticipated to close on Nov 9, 2026.

Workplace Type

This is a fully onsite position in Romeoville,IL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.