Document Control Specialist (Transit/Rail)

Group PMX; New York (NY); On-site; USD 80,000 - 95,000; Full time

Job summary

A leading company in construction management is seeking a Document Control Specialist (Transit/Rail) in New York. This role focuses on supporting large-scale projects, ensuring proper documentation flows, and requires strong leadership and organizational skills. Candidates should have 5+ years of experience and preferred certifications, with opportunities for professional development.

Qualifications

• 5+ years’ experience in document control/project management.
• Experience with Oracle Unifier, Procore, or similar tools.
• OSHA-10 and OSHA-30 certifications preferred.

Responsibilities

• Delivers accurate document control reporting to project leadership.
• Sets up systems to manage all project related documentation.
• Trains and mentors resources in document control.

Skills

Leadership

Organization

Communication

Client Service

Education

Bachelor’s Degree (BA/BS)

Tools

Oracle Unifier

Procore

eBuilder

Job description

Document Control Specialist (Transit/Rail)

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Document Control Specialist (Transit/Rail)

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Join to apply for the Document Control Specialist (Transit/Rail) role at Group PMX

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

The Document Control Specialist is responsible for assisting and supporting the project team on a large-scale construction project. The position requires business management acumen and must demonstrate strong leadership, organizational and time management skills, as well as have strong communication and client service skills.

Major Duties & Responsibilities

• Delivers accurate and timely document control reporting to project leadership
• Works closely with project leadership and various functional leaders to proactively monitor and address upcoming issues related to project documentation and requirements
• Formulates a document control action plan
• Set up systems to manage all project related documentation including emails and other correspondence
• Able to set up project workflows to ensure proper information flow
• Implement new work flows and procedures to facilitate the field work process and expedite turnaround times
• Process RFIs
• Process Submittals
• Set-up and maintain RFI logs and have the ability to track and report on the status of RFIs
• Set-up and maintain Submittal logs and have the ability to track and report on the status of Submittals
• Set-up and maintain drawing and sketch logs
• Maintain drawing packages ensuring that correct drawings are being issued
• Work with Project Managers to establish project close-out procedures and manage close-out documentation
• Work with all parties to establish what submittals are required and liaise with scheduler to ensure this information is tracked
• Attend construction site meetings to understand the work in progress
• Trains and mentors resources in document control
• Provide assistance to the management team in the claims analysis process
• Coordinate with scheduling to establish project requirements
  
  

Education And/or Experience

• Bachelor’s Degree (BA/BS) preferred
• 5+ years’ experience in document control/ project, program or construction management, or contract administration
• Experience in related fields preferred
• Experience in using Oracle Unifier, Procore, eBuilder and/or similar controls platforms
• OSHA- 10 and OSHA- 30 certifications preferred.
  
  

We are proud to be an Equal Opportunity Employer

One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.

Job # 600

Salary $80-95K

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Industries

  Construction

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