Document Control Specialist – Sacramento, CA

CMTS LLC; Los Angeles (CA); On-site; USD 36,000 - 47,000; Full time

Job summary

CMTS, LLC in Sacramento, CA is seeking a Document Control Specialist to manage and maintain project documentation, ensuring accurate distribution, access, and retrieval while upholding record integrity.

You will work on document control, filing systems, meeting minutes, RFI/Submittal, potential change orders, and other construction-related documents, with emphasis on precision and timely communication across project teams.

Qualifications

• Proficiency in MS Office Suite and project management software; detail-oriented and well-organized.
• Experience with EBuilder, SharePoint, Prolog, Expedition, Constructware or similar systems.
• Ability to multi-task in a fast-paced construction/engineering environment and meet deadlines.
• Excellent verbal and written communication skills; strong documentation practices.

Responsibilities

• Collect and maintain project documentation with emphasis on quality and record integrity.
• Ensure electronic distribution, access, and retrieval; notify relevant personnel.
• Collaborate with stakeholders on document control duties.
• Drive corrective action on issues needing improvement.
• Create documents with inputs from subject matter experts.
• Establish and maintain site-specific documentation procedures.
• Utilize EBuilder, Alpha, Bluebeam, Prolog, Procore, and MS Office Suite.
• Maintain tracking/trending logs.
• Lead documentation control activities and train others.
• Present information effectively to managers and stakeholders.

Skills

MS Office Suite

Bluebeam

Excel

Word

Access

PowerPoint

EBuilder

SharePoint

Prolog

Expedition

Constructware

Attention to detail

Time management

Construction background

Fast-paced environment

Verbal communication

Written communication

Document control

Education

High School Diploma or equivalent

Tools

MS Office Suite

Bluebeam

Excel

Word

Access

PowerPoint

EBuilder

SharePoint

Prolog

Expedition

Constructware

Job description

Document Control Specialist – Sacramento, CA

Full-Time | On-Site | Sacramento, CA

Why CMTS

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide.

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work-life balance and employee well‑being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver.

About Your Role

The Document Control Specialist is responsible for collecting and maintaining documented information necessary to control product realization processes throughout the project. This includes ensuring electronic distribution, access, and retrieval, ensuring availability at the point of use, and ensuring relevant personnel are notified. Primary emphasis is on quality documentation and record integrity.

Education Requirements

• High School Diploma or equivalent required.

What You'll Need to Get the Job Done

• Proficient in MS Professional Office Suite including Bluebeam, Excel, Word, Access, and PowerPoint and/or similar Project Management software.
• Experience with project management software systems, such as EBuilder, SharePoint, Prolog, Expedition, and Constructware.
• Must be detail oriented, thorough, well organized, and effectively manage time.
• Ability to multi-task in a high-energy environment and be able to prioritize multiple tasks.
• Have a background in construction or engineering-related work activities to understand the terminology used in the office environment on a daily basis.
• Must be flexible and able to work in a very fast-paced work environment and at times under the pressure of meeting critical deadlines.
• Excellent verbal and written communication skills.
• Experience in document control, filing systems, meeting minutes, RFI/Submittal, potential change orders, change orders, and other construction-related project documents.

What Will Make You Stand Out

• Knowledge in EBuilder and Alpha.

What You'll Do

• Collect and maintain documented information necessary to control product realization processes throughout the project. This includes ensuring electronic distribution, access, and retrieval, ensuring availability at the point of use, and ensuring relevant personnel are notified. Primary emphasis is on quality documentation and record integrity.
• In collaboration with all stakeholders, assure timely distribution of documentation to all appropriate users, and assure that obsolete documentation is removed from work areas.
• Collaborate closely with those assigned to document control duties, as applicable.
• Facilitate communication between relevant groups related to documentation, including driving corrective action activity on issues needing improvement.
• Perform administrative duties to generate documents as necessary, with inputs from subject matter experts.
• Assist in the establishment and maintenance of the site-specific documentation procedures.
• Utilization of the following computer software programs includes, but is not limited to, EBuilder, Alpha, Bluebeam, Prolog, Procore, and Microsoft Office Suite.
• Maintain tracking/trending logs.
• Lead control of documented information activities.
• Train others on document control procedures.
• Effectively present information in one-on-one and small group situations to next-level managers, fellow employees, and stakeholders.

What You Can Expect from CMTS

• Opportunities to support infrastructure and construction programs.
• Collaborative and growth-focused team environment.
• Competitive compensation and benefits package.
• Career advancement and professional development opportunities.
• A culture focused on safety, integrity, accountability, and employee well‑being.
• Opportunity to contribute to projects that positively impact communities and infrastructure.

Salary

• $30.00 per hour

Compensation is based on qualifications, experience, skills, certifications, and other job-related factors.

A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management’s discretion.

Equal Employment Opportunity

CMTS, LLC is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, ancestry, citizenship status, age, disability, sex, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable federal, state, or local law.